Applying to Conduct a Task Day within a Park

Information on gaining permission and notifying the council of any tasks/activities that you or your volunteer group are planning to undertake. This includes finding out why you should gain permission, how the process works, and which forms need to be completed.

Who needs to do this?

Anyone planning to conduct any volunteer tasks or activities within council-managed parks and green spaces. Whether you are an individual volunteer or represent a volunteering group, this process will need to be followed before conducting any volunteer activities. 

Why does this need to be done?

The council needs to know at all times what volunteer tasks are being conducted in parks and green spaces around Doncaster. 

The main reason for this is to make sure that all volunteers are safe when conducting activities. The council cannot ensure the safety of volunteers if no notification of the volunteer activity has been given. 

It is also important for the council to be aware of any volunteer activity as there are park management plans and maintenance routines that any changes within parks need to align with. 

It is also beneficial for yourselves as a number of activities may be covered by our insurance, and we may also be able to offer further advice, guidance and support.    

How does the process work?

We ask that you complete the online form through the link below, and click submit at the bottom of the form once completed. 

task day / activity form

When submitting the form don't forget to attach the risk assessment and any other information asked for.  It is best to include as much information as possible, and if possible please include maps to show the location of the activities planned. The more information included, the sooner we can get it approved and activities can get started.

If you do not already have a risk assessment, there is a template document attached to this page that can be used as guidance. 

When it comes to activities that happen on a regular basis, it is not necessary to submit a form every time. To make it easier, we ask that you could consider submitting these on a quarterly basis as you plan ahead.

To make this process easier, here are some tips on what to consider when planning activities:

• Does the activity fit with the management plan for the site?
• Is the proposed task a priority for the site?
• Is it an appropriate time of the year to conduct the activity?
• Are there any maintenance issues/implications?
• Are there any health and safety concerns/implications?
• Is the activity likely to create a longer term maintenance implication?

When can I expect a response?

We aim to respond within 10 working days. The majority of activities will receive approval within this time frame however, some larger activities may take longer if they need further consideration involving meetings and site visits, etc

All activities/tasks conducted within council-managed parks must have prior approval before being conducted.

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