Doncaster Local Records Centre (DLRC) can provide data on statutory and non-statutory designated sites, habitats and species within the Doncaster Borough boundary.

To make a request for biological information please complete the Biological Information Request Form and return it to us via post or email. Please ensure you complete mandatory fields to enable a speedy response to your request. Please remember to tick the box at the bottom of the form to confirm you have read and agreed to the terms and conditions regarding data supplied by DLRC.

Biological Information Request Form

Download (76KB)

Please note that we will shortly be moving to a new system for handling data enquiries. When the system is launched later this year, we will replace the Biological Information Request Form with a new link which can be accessed from this page, or directly from the My LERC ONLINE website.

Timescale for responses

DLRC will provide a quotation within 14 days of receipt of a correctly completed form (the quote is free of charge). Once the quotation is accepted and the payment has been received by City of Doncaster Council we will provide your report within 14 days.

Please note that if a data request is particularly complex or it is received during a particularly busy period, it may take longer than the stated time to complete.

Charges

DLRC may charge for providing biological information. The charge is not made for the data itself but for the administration costs, preparation of the data and the maintenance and development of DLRC and its dataset. All charges are subject to VAT at 20%. City of Doncaster Council does not issue invoices in connection with DLRC business. All the necessary information is contained in the quotation letter.

Charges apply to commercial users that are: commercial bodies, consultants, those undertaking sponsored research (e.g. University research sponsored by a client) and any user that does not qualify as a non-commercial user (see below).

Charges will be waived for non-commercial users who will use the data for non-commercial purposes. These include: members of public, non-sponsored researchers, landowners, teachers, students and natural history societies. This does not include private individuals making requests related to proposed development on their own land. Enquirers may be asked to provide credentials.

For searches that return a small number of records a reduced fee may be charged but this can only be determined on a case by case basis. There will be no charge in the situation where no records have been retrieved from our database for the specified search area.

Data search charges structure

Service type			Charge*
Standard data search	Single species/group of species search	Single species/group of species search in 1km buffer	£66.67
		Single species/group of species search in 2km buffer	£97.92
	Full species search	Full species search in 1km buffer	£189.58
		Full species search in 2km buffer	£257.08
Customised data search			See below
Citation for Local Site (If not a part of a standard data search)			£14.58/per site
Minimum charge			£30.42
Data enquiry unsuccessful			No charge

*VAT at 20% must be added to all charges VAT No182-338557

Service types

Single species/group of species search

This data search involves the retrieval of data for specified species (for example Common pipistrelle Pipistrellus pipistrellus) or group of species (for example bats Order Chiroptera) within 1km or 2km buffer around the centroid of a provided Grid Reference. A species search routinely includes all historical records from our database going back to 1800. If you would like to limit the search to records within a specified timeframe please state that on the Biological Information Request Form.

The output from data search includes:

1. Biological Records Search Report with short summary of the outcome of the data request,
2. information about selected species/group of species recorded within the search area including: locations, grid reference, sample date, conservation designation (Excel) - Appendix 1,
3. a map of the distribution of designated sites within search area (PDF) - Appendix 2,
4. an illustration of different data resolutions (PDF) - Appendix 2a,
5. a map of the distribution of selected species or group of species within search area - Appendix 3,
6. a customer questionnaire - Appendix 4.

Full species search

A full species data search involves the retrieval of data for all or protected/notified species within 1km or 2km buffer around the centroid of a provided Grid Reference. Species searches routinely include all historical records from our database going back to 1800. If you would like to limit the search to records within a specified timeframe please state that on the Biological Information Request Form.

The output from data search includes:

1. Biological Records Search Report with short summary of the outcome of the data request,
2. information about biological data recorded within the search area including: species locations, grid reference, sample date, conservation designation (Excel) - Appendix 1,
3. a map of the distribution of designated sites within search area (PDF) - Appendix 2,
4. an illustration of different data resolutions (PDF) - Appendix 2a,
5. citation for Local Wildlife Site(s) (LWSs), Candidate Local Wildlife Site(s) and Local Geological Site(s) (LGSs) located within search area, if available (PDF) - Appendix 3,
6. a customer questionnaire - Appendix 4.

Customised data search

If you require a different data search than our standard one please specify your requirements on the Biological Information Request Form. Charges will be calculated in proportion to the area searched and the number and quality of records. A quotation is provided without charge.

Citation for Local Sites

Local Site citations are included in the price of a standard data search but can also be provided separately if a data search is not required. There is a separate box in the Biological Information Request Form in which you can specify the Local Sites for which you need citations.

The citation includes the reason(s) for Local Site designation and information such as: site grid reference, site size, geology, primary habitats recorded during last survey, the link to the interactive map showing the boundaries.

DLRC is unable to supply shapefiles of site boundaries or species distributions. This is due to constraints within the terms of our licensing agreement with Ordnance Survey. Boundaries of statutory and non-statutory sites can be found on our interactive map.

Frequently Asked Questions - July 2020

Download (433KB - PDF)

Constitution Documents

Our constitution documents provide more information about DLRC, and the associated policies and procedures:

DLRC Constitution - July 2020

Download (321KB - PDF)

Data Security Policy - July 2020

Download (185KB - PDF)

Data Transfer Licence (Organisations) - July 2020

Download (363KB - PDF)

Data Transfer Statement (Individuals) - July 2020

Download (262KB - PDF)

Data Access and Exchange Policy - July 2020

Download (292KB - PDF)

Confidentiality Policy - July 2020

Download (252KB - PDF)

Legacy Statement - July 2020

Download (265KB - PDF)

Data Validation_Verification Policy - July 2020

Download (186KB - PDF)

Charging Policy - April 2022

Download (161KB - PDF)

Further Information:

• Local record centre
• Submitting Biological Records
• Biodiversity
• Environmental planning

 Contact:

• email: BRC@doncaster.gov.uk
• tel: 01302 734891

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