Local Land Charges Register and Con29 enquiries

The Official Certificate of Search (LLC1) is a search of the Register of the Local Charges which is broken down into twelve parts, each part containing details of all Local Land Charges registered against the land/property within the area of this local authority.

The 12 parts to the Land Charges Register are as follows:

• Part 1: General Financial Charges 
• Part 2: Specific Financial Charges 
• Part 3: Planning  Charges 
• Part 4: Miscellaneous Charges 
• Part 5: Fenland ways maintenance Charges 
• Part 6: Land Compensation Charges 
• Part 7: New Towns Charges 
• Part 8: Civil Aviation Charges 
• Part 9: Opencast Coal Charges 
• Part 10: Listed Buildings Charges 
• Part 11: Light Obstruction Notices 
• Part 12: Draining Scheme Charges

The entries relate to such matters as:

• outstanding liability for road charges
• financial charges against a property under various Housing and Environmental Acts etc
• Improvement Grants
• Tree Preservation Orders
• informing prospective purchasers if trees on their land are protected
• whether or not the property is situated within a Conservation Area, if the property is a Listed Building, land compensation charges and a multitude of other charges made under various Acts of Parliament may apply. 

These charges are levied against the property to be redeemed at the time of sale. If this does not happen, the new owner of the property becomes liable for the charge.

The information revealed on the LLC1 is only for the area of land or postal address in question and no information is given as a general rule about what is happening on neighbouring properties.

The Con29 is a set of questions which have been designed to reveal information about the land/property to be purchased.

The questions which are covered by the Con29 include:

• the maintenance of roads, ie whether or not it is maintained by the Local Authority, whereby repairs and snow clearance will be carried out
• whether or not the roadway fronting is the subject of major road schemes etc
• all planning matters, including Building Regulations, Planning Applications and Decisions, Enforcement Notices, Compulsory Purchase etc
• Environmental Health issues which would include Clearance Areas, Smoke Control Areas and Contaminated Land etc

Con29 and Con29O should be submitted together with the LLC1 to constitute a full Local Authority Search, or may be submitted separately as stand alone documents 

 

Con29O should only be submitted if additional questions are required to be answered. The CON29 optional questions include:

• Houses in multiple occupation
• Pipelines
• Common Land and Town or Villages Green
• Environmental and Pollution Notices

An LLC1 search covers all information held on the Local Land Charges Register and can be purchased for £28.00.  The fee has been calculated according to Government legislation and you can apply by submitting the relevant forms to us by post or by using our eSearch.   An LLC1 can also be obtained via one of the National Land Information Service (NLIS) channels  http://nlis.org.uk   

When submitting the LLC1 form a plan should be provided which:

• shows the area to be searched on outlined in red
• is based on an up to date Ordnance Survey map at a scale of 1:2500 or 1:1250
• shows at least two named roads and all surrounding buildings, which should be marked with property names or numbers, together with a clearly marked North point

A full Con29 report can be purchased for £74.60 (inc VAT at 20%). The fee has been calculated according to Government legislation and you can apply by submitting the relevant forms to us by post or by using our eSearch.   A full Con29 can also be obtained via one of the National Land Information Service (NLIS) channels  http://nlis.org.uk

When submitting the Con29 form a plan should be provided which:

• shows the area to be searched on outlined in red
• is based on an up to date Ordnance Survey map at a scale of 1:2500 or 1:1250
• shows at least two named roads and all surrounding buildings, which should be marked with property names or numbers, together with a clearly marked North point

 

A part Con29 report can be purchased on an individual question basis.  Please refer to our Schedule of Search Fees.  The fees have been calculated according to Government legislation and you can apply by submitting the relevant forms to us by post or using our esearch.

There is no denial of access to the required information at this Authority as it is easily obtainable from Local Land Charges.  Individual Departments are unable to respond to personal callers with requests for non-statutory information due to resources in place at the present time. 

Q1.1 a-i – Planning Public Register –  This is a Statutory Public Register which contains details of all Planning Applications and decisions 1974 to date under planning legislation and is available free of charge.  These can be viewed at the following locations:-

 2005 to present via the internet at http://www.doncaster.gov.uk/services/planning/planning-applications-online-public-access

 1974 to 2004 – Doncaster Local Studies Library  (01302 734301) http://library.doncaster.gov.uk

 1974 – Archives King Edward Road Balby Doncaster DN4 0NA (01302 859811)

Q 1.1 j-k – Building Regulations - Available free of charge and can be viewed by appointment at Civic Office Waterdale  Doncaster, DN1 3BU or via the internet at http://www.doncaster.gov.uk/services/planning/planning-applications-online-public-access

Q 1.1 l – Only available as part of a Con29 search

Q1.2 – Planning Designations and Proposals - Available free of charge and can be viewed via the internet at www.doncaster.gov.uk/localplan

Once passed referendum, Neighbourhood Plans also form part of the Doncaster statutory development plan for the part of Doncaster that they cover.  A list of adopted Neighbourhood Plans, as well as those in preparation and their progress can be found at http://www.doncaster.gov.uk/services/planning/neighbourhood-plans

Q2.1 a – Register of Adopted Highways – Statutory Public Register which is available free of charge and can be viewed at Civic Office Waterdale Doncaster DN1 3BU or by accessing   https://www.doncaster.gov.uk/services/transport-streets-parking/adopted-highway-register

Q2 b-d - Only available as part of a CON29 search apply by ESearch, to Local Land Charges.

Q2.2 - Available free of charge and can be viewed at Civic Office Waterdale Doncaster DN1 3BU. http://www.doncaster.gov.uk/services/culture-leisure-tourism/public-rights-of-way 

Q2.3 - Available free of charge and can be viewed on the Claims Register via the internet at http://www.doncaster.gov.uk/services/culture-leisure-tourism/public-rights-of-way

Q2.4 - Available free of charge and can be viewed on the Claims Register via the internet at http://www.doncaster.gov.uk/services/culture-leisure-tourism/public-rights-of-way

Q2.5 - Available free of charge and can be viewed on the Claims Register via the internet at http://www.doncaster.gov.uk/services/culture-leisure-tourism/public-rights-of-way

Q3.1 - Land Required for Public Purposes  - Available free of charge  and can be viewed via the internet at www.doncaster.gov.uk/localplan

Q3.2 – Land to be acquired for Road Works - Only available as part of a CON29 search apply by ESearch, to Local Land Charges.

Q3.3 a–c Drainage Matters - As Schedule 3 of the Flood and Water Management Act 2010 has not been brought into force, the Council is not required to keep any records regarding sustainable drainage systems, maintenance responsibilities or surface water drainage charges for any individual properties.

Schedule 3 of the Flood and Water Management Act 2010 has yet to be enacted, therefore the Council is not legally required to record details of the property related SUDS.  However, some information relating to property SUDS may have been submitted with the relevant planning application which can be viewed via the internet at http://www.doncaster.gov.uk/services/planning/planning-applications-online-public-access

Water and Sewerage Companies will normally include a surface water charge in their bills where roof water from a property connects to a public surface water sewer.  Drainage infrastructure serving a single property within the curtilage of that property will be the responsibility of the home owner to maintain, unless directed otherwise.

Q3.4 a- f – Nearby Road Schemes - Only available as part of a CON29 search apply by ESearch, to Local Land Charges.


Q3.5 a-b – Nearby Railway Schemes - Only available as part of a CON29 search apply by ESearch, to Local Land Charges.

Q3.6 a-f and h – Traffic Schemes - Available free of charge and can be viewed at Civic Office Waterdale Doncaster DN1 3BU. https://www.doncaster.gov.uk/services/transport-streets-parking/traffic-regulation-orders

Q3.6 g and i-l - Only available as part of a CON29 search apply by ESearch, to Local Land Charges.


Q3.7 a-g – Outstanding Notices - Only available as part of a CON29 search apply by ESearch, to Local Land Charges.

Q3.8 – Contravention of Building Regulations - Only available as part of a CON29 search apply by ESearch, to Local Land Charges.

Q3.9 a-f – Notices, Orders, Directions and Proceedings under Planning Acts – Available free of charge and can be viewed at  the following locations:-

2005 to present via the internet at http://www.doncaster.gov.uk/services/planning/planning-applications-online-public-access

1974 to 2004 – Doncaster Local Studies Library  (01302 734301) http://library.doncaster.gov.uk

1974 – Archives King Edward Road Balby Doncaster DN4 0NA (01302 859811)

Q3.9 g-n - Only available as part of a CON29 search apply by ESearch, to Local Land Charges.

Q3.10 – Community Infrastructure Levy (CIL) – N/A – We currently do not have any.

Q3.11 a–b – Conservation Area – Available free of charge on request by email at conservation@doncaster.gov.uk or by telephone on 01302 734922/735199.  General advice on what it means to be in a conservation area is available on the Council’s website http://www.doncaster.gov.uk/services/planning/conservation-areas-in-doncaster.  From this site individual information on all conservation areas can be found including a map of the conservation area and a brief summary of the special character of the area with date of designation. For several of the conservation areas there is also a full appraisal of the conservation area. If further information is required regarding the designation this is available free of charge on request (as above).

Q3.12 – Compulsory Purchase – Only available as part of a CON29 search apply by ESearch, to Local Land Charges.

Q3.13 a-c – Contaminated Land – Statutory Public Register can be viewed via the internet at http://www.doncaster.gov.uk/services/environmental/register-of-contaminated-land

Q3.14 – Radon Gas -  Available from Public Health England website at www.ukradon.org 

Q3.15 a–b – Assets of Community Value - Available free of charge and can be viewed via the internet at http://www.doncaster.gov.uk/services/planning/assets-of-community-value

When submitting the part Con29 form a plan should be provided which:

• shows the area to be searched on outlined in red
• is based on an up to date Ordnance Survey map at a scale of 1:2500 or 1:1250
• shows at least two named roads and all surrounding buildings, which should be marked with property names or numbers, together with a clearly marked North point

Con29O Questions can be purchased for £8.00 per question with the exception of Q4.  There is no charge for Q4 as we are unable to provide a response to this enquiry due to the extensive research required and the possible cost involved.  The fees have been calculated according to Government legislation and you can apply by submitting the relevant form to us or using our eSearch. A full Con29O can also be obtained via one of the National Land Information Service (NLIS) channels  http://nlis.org.uk

 Q4       Road Proposals By Private Bodies

 Q5       Advertisements

 Q6       Completion Notices

 Q7       Parks and Countryside

 Q8       Pipelines

 Q9       Houses in Multiple Occupation

 Q10     Noise Abatement

 Q11     Urban Development Areas

 Q12     Enterprise Zones, Local Development Orders & Bids

 Q13     Inner Urban Improvement Areas

 Q14     Simplified Planning Zones

 Q15     Land Maintenance Notices

 Q16     Mineral Consultation and Safeguarding Areas

 Q17     Hazardous Substance Consents

 Q18     Environmental and Pollution Notices

 Q19     Food Safety Notices

 Q20     Hedgerow Notices

 Q21     Flood Defence and Land Drainage Consents

 Q22     Common Land and Town or Village Greens

When submitting the Con29O form a plan should be provided which:

• shows the area to be searched on outlined in red
• is based on an up to date Ordnance Survey map at a scale of 1:2500 or 1:1250
• shows at least two named roads and all surrounding buildings, which should be marked with property names or numbers, together with a clearly marked North point

 

One search requisition may cover more than one parcel when it is required for the purposes of a single transaction and the several parcels have a common boundary or are separated only by a road, railway, river, stream or canal.  “Parcel” of land in this context means a piece of land in separate occupation or separately rated at the time of the requisition for search.  For additional parcel fee please refer to our Schedule of Search Fees or contact the Land Charges Department where a member of stall will be able to calculate the correct fee.

If your search does not follow the criteria above, then a separate search for each transaction will have to be submitted.

• A personal search is a search of the Local Land Charge Register only and does not include any other statutory register.
• Any member of the public may carry out a personal search but in recent times this has tended to be conducted by ‘Personal Search Companies’ who charge their own fee for carrying out the search.
• Under Rule 7 of The Local Land Charges Rules 1977, Conditional Planning Permission information can be obtained from the Planning Public Register.
• Personal Search Agents should be competent to carry out an inspection of the Land Charges Register without assistance from the Land Charges Staff.  If an Agent is attending for the first time then staff will demonstrate how to access information from the computerised system together with information held in manual form.
• Personal Search Agents may not undertake training of their staff at the Local Authority’s office.  Please note only one Agent may be present at any one time in the Land Charges Office.
• The copying of Land Charges Register information by any electronic means is strictly prohibited.
• The Land Charges Register is held at The Civic Office Waterdale, Doncaster, DN1 3BU on a computerised system.  
• Inspection of the Land Charges Register is free of charge.

• The Local Land Charges office is open Tuesday, Wednesday and Thursday 9am – 12.45pm 
• Attendance is by appointment only – telephone 01302 737293
• Appointments will be released on a Monday Morning at 10am and you will be able to make an appointment for the following week.
• You will only be able to pre book one appointment, if the appointments are fully booked for that week you will be able to book an appointment for the following week.
• Each appointment will be for 45 minutes and the times are 9am, 10am, 11am and 12 noon.These times will be strictly adhered to.
• Prior to your appointment please email the Land Charges Office with your list of addresses on the Personal Search Record and Waiver sheet. Ideally this should be received no later than noon the day before your appointment.  This will enable us to retrieve any maps that you may need to carry out your search.

• Personal Search Record Sheet and Waiver

  Download (31KB - DOC)

• We will, as always, continue to review our opening hours and the operation of the revised arrangements in line with demand for the service and in accordance with Doncaster Council guidance on Covid-19, at the same time as meeting the guidance of the Information Commissioner on property search enquiries.
• A member of Land Charges will be available if needed. 

Additional Information

Please do not arrive early for your appointment.  Once you have booked in you will be accompanied to Floor 2 where a terminal will be ready for you to use.  The room will have wipes, hand sanitizer and gloves.

To speed up the search process we have introduced an eSearch which you can download here:

eSearch Form 2024

Download (145KB - DOC)

Return the completed document to us by:

• email: landcharges.legal@doncaster.gov.uk
• post: Local Land Charges Officer, Doncaster Council, Civic Office, Waterdale, Doncaster, DN1 3BU

Payment can be made by cheque, or by telephone using a debit or credit card on:

• 01302 734638/ 737293

NLIS – The National Land Information Service:

• manages an online one-stop-shop for land and property related information held by many organisations eg Land Registry, Local Land Charges, Water Board etc
• Doncaster is currently at Level 3, which means that we receive and return searches electronically
• nlis.org.uk

Post to Local Land Charges Officer, Doncaster Council, Civic Office, Waterdale, Doncaster, DN1 3BU