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16-24 Employment Hub - Privacy Notice
This Privacy Notice sets out what you need to know about how City of Doncaster Council (the Council) will use your information to provide you with the 16-24 Employment Hub service.
The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
For the processing to which this notice relates to be carried out we use the following information:
• personal information – such as: your name, address, telephone number, email address, date of birth, caring responsibility, information about your current and future employment status, information about your previous work experience, your education including qualifications, your perceived skills, values and experience relevant to work, your ability/eligibility to drive, whether you are able to travel for work, information about the hours you are able to work, whether you would be interested in any volunteer work, and eligibility to work in the UK
• special category personal information – such as: your ethnicity, information about your physical and mental health
• criminal offence data – information about any previous convictions
• personal information – such as: your name, address, telephone number, email address, date of birth, caring responsibility, information about your current and future employment status, information about your previous work experience, your education including qualifications, your perceived skills, values and experience relevant to work, your ability/eligibility to drive, whether you are able to travel for work, information about the hours you are able to work, whether you would be interested in any volunteer work, and eligibility to work in the UK
• special category personal information – such as: your ethnicity, information about your physical and mental health
• criminal offence data – information about any previous convictions
How do we collect information about you?
We collect your information from you directly (e.g. by asking you to complete one of our online forms etc.). We will also be provided with your name and contact information if you are referred on to us by another organisation such as the Job Centre Plus.
How will your information be used?
When we receive a referral from another organisation your information will be used to contact you. The purpose of this is to discuss the Employment Hub and the help and support it can provide. If you wish to participate and receive the services available further personal data will be collected from you.
These further details will be used to offer employment support, signposting, mentoring, and to move you into education, employment or training as appropriate.
These further details will be used to offer employment support, signposting, mentoring, and to move you into education, employment or training as appropriate.
Some special category data will also be used for monitoring purposes, and to make any reasonable adjustments as is required. Your data may also be shared with some of our partners who will be able to provide specific support to you in the field of education, employment and/or training. This processing will be carried out based on your consent.
The Legal Basis for using your information
The tables below set out the legal basis for each of the activities that this Privacy Notice covers:
| Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA | UK Legislation |
| to contact you. The purpose of this is to discuss the Employment Hub and the help and support it can provide.
to offer employment support, signposting, mentoring and to move you into education, employment or training as appropriate | (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority
(1)(b) Because to do so is necessary to take steps at your request to enter into a contract for this service, or for the performance of a contract to which you are party. | (c) the exercise of a function conferred on a person by an enactment or rule of law | Education and Skills Act 2008 Localism Act 2011 |
| Special Category Data Activity | Legal basis - GDPR Article 9 | DPA 2018 condition | Other considerations |
| to offer employment support, signposting, mentoring and to move you into education, employment or training as appropriate for monitoring purposes, and in order to make any reasonable adjustments as is required | (2)(g) processing is necessary for reasons of substantial public interest. | Part 2 of schedule 1(6) & (8) | Education and Skills Act 2008
Localism Act 2011 Equality Act 2010 |
| Criminal Data Activity | Legal basis - GDPR Article 6 | DPA 2018 condition | Other considerations |
| to offer employment support, signposting, mentoring and to move you into education, employment or training as appropriate | (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority
(1)(b) Because to do so is necessary to take steps at your request to enter into a contract for this service, or for the performance of a contract to which you are party. | Part 2 of schedule 1 (6) | Education and Skills Act 2008 Localism Act 2011 |
Consent (and withdrawing consent)
The Council will use some information about you on the basis that you have given us your consent to do so. This will be when we refer you on to other organisations to enable them to provide you with specific support. You may withdraw your consent and ask us not to use information about you for referral purposes by emailing advanceemploymenthub@doncaster.gov.uk
Information required by contract (or information required to enter into a contract)
If you are aged over 18 and are not required to participate in education or training you are required to provide us with your information to receive this service. The consequences of not providing the information requested are we will be unable to provide you with employment support, signposting, mentoring, and other services to move you into education, employment or training as appropriate
Who will your information be shared with?
We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For Employment Hub matters we may need to share your information with:
• Doncaster College
• Doncaster Chamber
• The Job Centre Plus
• DCLT
In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The Council will never sell your information to anyone else.
• Doncaster College
• Doncaster Chamber
• The Job Centre Plus
• DCLT
In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The Council will never sell your information to anyone else.
How long will we keep your information?
We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information
We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:
We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:
| Activity | Time information kept for |
| to offer employment support, signposting, mentoring and to move you into education, employment or training as appropriate for monitoring purposes, and in order to make any reasonable adjustments as is required | 2 years from last contact |
Your rights
The law gives you specific rights over your information. These rights are:
• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.
You can request information about yourself by making a subject access request on this page of the Council’s website.
• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.
You can request information about yourself by making a subject access request on this page of the Council’s website.
Changes to this privacy notice
This notice is kept under regular review to make sure it is up to date and accurate.
Data Protection Officer (DPO)
The Council is required by law to have a DPO. The DPO has a number of duties, including:
• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk
• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk
Complaints
If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
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Last updated: 28 August 2024 16:33:57