Privacy Notice - Child Care Providers in Doncaster
This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information as a child care provider in Doncaster.
The Council has a statutory duty to maintain a service that provides information for parents and prospective parents on the provision of childcare in their area (Schedule1 to the Childcare Act 2006 Provision of Information to Parents (England) Regulations 2007) and from 1 September 2017, to publish this on the local authority website and update it (as a minimum) termly on 1 January, 1 April and 1 September.
What information about you do we collect?
- personal information – such as: your name, address, telephone number, email address
- information relating to your registration with Ofsted
How do we collect information about you?
What information will we make available about your Ofsted registration?
- Personal/business information such as – your name or business name, registered provider details, telephone number, email address, address/locality of business, website, Ofsted URN, and Ofsted inspection grade
- Information about your business such as – Opening times, vacancies, costs, if you are registered to provide 2, 3 & 4 year old funding, school and nursery pick-up and drop-off, areas you cover, facilities in your setting, languages spoken in your setting, a description of your setting, your SEND experience and SEND offer.
- If you are a registered pre-school, day nursery or out-of-school care provider, we will also share your business address.
How will your information be used?
- meet our statutory responsibilities to maintain a record of all Ofsted registered childcare providers in Doncaster
- provide information for parents and prospective parents on the provision of childcare in the area
- provide you with information about Council services, local and national initiatives, government updates and policy changes, Ofsted news, training opportunities and to gather your views through surveys and consultations etc., this information will only be processed with consent, see below
- understand the range and accessibility of local childcare provision
- help us to improve our services.
The Legal Basis for using your information
The law means that you have to give us the information we have asked for. If you don’t give us this information then we may not be able to publish your information on the Families Information Service website.
The Council has a statutory duty to maintain a service that provides information for parents and prospective parents on the provision of childcare in their area (Schedule1 to the Childcare Act 2006 Provision of Information to Parents (England) Regulations 2007) and from 1 September 2017, to publish this on the local authority website and update it (as a minimum) termly on 1 January, 1 April and 1 September.
Consent (and withdrawing consent)
The Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you for purposes of being advertised on the Council Website by contacting Families.InformationService@doncaster.gov.uk
Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA (delete as appropriate) | UK Legislation |
Publishing the contact details of the provider, excluding address where consent has not been given
Sharing provider details with relevant departments within the Council and other organisations | (1)(c) to do so is necessary because of a legal obligation that applies to the Council |
| Childcare Act 2006 Provision of Information to Parents (England) Regulations 2007) and from 1 September 2017 |
Publishing the contact details of the provider, excluding address where consent has not been given
Sharing provider details with relevant departments within the Council and other organisations | (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority | (c) the exercise of a function conferred on a person by an enactment or rule of law | Childcare Act 2006 Provision of Information to Parents (England) Regulations 2007) and from 1 September 2017 |
Publishing provider addresses | (1)(a) Because to do so explicit consent is provided to administer and deliver the service |
|
|
Who will your information be shared with?
For matters related to your Ofsted registration we may need to share your information with:
-
Other Council services including the Early Years Inclusion, Children’s Commissioning Team, Place Planning, Funding Team, Family Hubs, Children’s Social Care, Starting Well Service, Early Help Service and School admissions. We may also share your information with council services who deal with health issues; such as public health, environmental health and food standards.
-
Section 10 of the Children Act 2004 provides the legal basis for partnerships working across local authorities, health authorities and other relevant parties including the DFE, Ofsted and Government
The Council will never sell your information to anyone else.
How long will we keep your information?
Activity | Time information kept for |
The process of registration of carers for the care and support of children, in the responsibility of the Local Authority | Transfer to a place of deposit after administrative use is concluded – 25 years from discontinuation of care. From 1st April 2002, this responsibility lies with OFSTED. |
Your rights
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Complaints
- Website: www.ico.org.uk
- Telephone: 0303 123 1113
- Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Downloads & Resources
Display your introduction over featured image?: No