Compassionate Approach Public Engagement group

This Privacy Notice sets out what you need to know about how City of Doncaster Council (the Council) will use your information for participation in the Compassionate Approach Public Engagement group. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.

 

What information about you do we collect?

For the processing to which this notice relates to be carried out we use the following information:
  • Personal information – such as: your name and email address for the purpose of inviting you to participate in the Compassionate Approach Public Engagement group activities

How do we collect information about you?

We collect your information from you by asking you to complete a questionnaire once you express an interest in being part of the group.

How will your information be used?

Your information will be used to:
  • Contact you to inform you of opportunities to get involved with the Compassionate Approach Public Engagement group

The Legal Basis for using your information

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:



Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

Contacting you to invite you participate in the Compassionate Approach Public Engagement group

(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority

(c) the exercise of a function conferred on a person by an enactment or rule of law,

 

Health and Social Care Act 2012; section 12 - Functions of local authorities and Secretary of State as to improvement of public health

Who will your information be shared with?

For the purpose of the Compassionate Approach Public Engagement group, we will not share your information with anyone within or outside of the Council. However, in certain circumstances, we may need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For example, where you have contacted your Councillor in respect of a complaint, for safeguarding issues or through a criminal investigation.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information the table below sets out typical timescales for each activity:

Activity

Time information kept for

Contacting you to invite you participate in the Compassionate Approach Public Engagement group

Your participation in the Compassionate Approach Public Engagement group

Reviewed every year and deleted if no longer actively involved in group

Your rights

The law gives you specific rights over your information. These rights are: to be informed of our use of information about you;
  • of access to information about you; rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

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Last updated: 13 December 2023 09:15:22

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