Domestic Abuse Information Privacy Notice

For the processing to which this notice relates to be carried out we use the following information:

• personal information – such as: your name, address, telephone number
• special category personal information – such as: your ethnicity, information about your physical and mental health
• Details of any crimes that have been committed
• Information about your housing situation and details of agencies that you are working with

In relation to Domestic Homicide Reviews the Council will collect information from agencies who have had contact with those people involved in the death. Family, friends and colleagues of the victim and alleged perpetrator will also be invited to share information as part of the review.

We collect your information from:

• you directly (e.g. by asking you to complete one of our online self referral form or speaking to you either on the phone or face to face)
• from other agencies including South Yorkshire Police, Health agencies, Probation Service and voluntary and community organisations, safeguarding agencies.

Your information might be used to:

• provide information, advice or support in relation to domestic and sexual abuse
• refer you to appropriate services for support
• safeguard you, your children and other vulnerable adults
• prevent and detect crimes
• learn lessons in the event of a domestic homicide

Information required by law

The law means that we are required to process the identified information in order for the Council to fulfil its statutory duty under the Domestic Violence, Crime and Victims Act 2004. Also, within the Act the Home Office Statutory guidance requires the local Community Safety Partnership to collect personal information relating to the subjects involved in a domestic homicide. In Doncaster, the Council undertakes the collection of information in relation to domestic homicide reviews on behalf of the Community Safety Partnership.

Consent

The Council collects, uses and shares certain information about you on the basis that you have given us your consent to do so.  You may withdraw your consent and ask us not to use information about you for referrals to project and MARAC partners by contacting the Council's Data Protection Officer (see section below)

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:

Personal Data Activity	Legal basis - GDPR Article 6	S8 DPA (delete as appropriate)	UK Legislation
Referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service Multi Agency Risk Assessment Conference referrals, minutes and action plans	1(a) the data subject has given consent to the processing of his or her personal data for one or more specified purpose.
Multi Agency Risk Assessment Conference referrals, minutes and action plans Domestic Homicide Reviews Case notes for the Hub and Domestic Abuse Caseworker service Self referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service Independent Domestic Violence Advocate Team referrals and case notes	(1)(c) to do so is necessary because of a legal obligation that applies to the Council
Multi Agency Risk Assessment Conference referrals, minutes and action plans Domestic Homicide Reviews Case notes for the Hub and Domestic Abuse Caseworker service Self referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service Independent Domestic Violence Advocate Team referrals and case notes	(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority [you must state the function and what legislation applies for this condition or for which the applicable legislation is too numerous to list here]	(a) the administration of justice, (c) the exercise of a function conferred on a person by an enactment or rule of law.

Special Category Data Activity	Legal basis - GDPR Article 9	DPA 2018 condition	Other considerations
Referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service	2(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 may not be lifted by the data subject	Part 2 of schedule 1
Multi Agency Risk Assessment Conference referrals, minutes and action plans Domestic Homicide Reviews Case notes for the Hub and Domestic Abuse Caseworker service Self referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service Independent Domestic Violence Advocate Team referrals and case notes	(2)(g) processing is necessary for reasons of substantial public interest.	Part 2 of schedule 1

Criminal Data Activity

DPA 2018 condition required

Referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service Multi Agency Risk Assessment Conference referrals, minutes and action plans Domestic Homicide Reviews Case notes for the Hub and Domestic Abuse Caseworker service Self referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service Independent Domestic Violence Advocate Team referrals and case notes

Part 1, 2 or 3 of schedule 1

 

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For matters relating to this privacy notice we may need to share your information with:

• Project partners e.g. Riverside (only with your consent)
• MARAC partners – for high risk victims of domestic abuse (with or without consent)
• South Yorkshire Police for the prevention and detection of crime (we would always encourage you to report crimes directly to South Yorkshire Police but if there are crimes that need reporting to the police to safeguard you or other people the Council would have to share that information.
• The City of Doncaster Council Safeguarding Teams if there are child or adult safeguarding concerns.

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

We would not share information outside of the UK unless it was necessary for safeguarding or for the prevention and detection of crime. This might be necessary in relation to Forced Marriage, Honour Based Abuse, Female Genital Mutilation or other domestic abuse crimes.

We only keep your information for as long as we need to, after which we will securely delete it.

The table below sets out typical timescales for each activity:

Activity	Time information kept for
Referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service	7 years from case closure
Self referrals to the Doncaster Domestic Abuse Hub and Domestic Abuse Caseworker service	7 years from case closure
Case notes for the Hub and Domestic Abuse Caseworker service	7 years from case closure
Domestic Homicide Reviews	7 years from publication of the review
Multi Agency Risk Assessment Conference referrals, minutes and action plans	7 years from the date of the MARAC
Independent Domestic Violence Advocate Team referrals and case notes	7 years from case closure

 

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

• Website: www.ico.org.uk 
• Telephone: 0303 123 1113
• Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF