Doncaster Social Care Academy - Privacy Notice

This Privacy Notice sets out what you need to know about how the City of Doncaster Council Social Care Academy will use your information to match you with available job vacancies in the Social Care Academy job pool and, if matched, share your data with Social Care providers for recruitment and employment purposes.

The Council is committed to meeting its data protection obligations and handling your information securely.  You should make sure you read and understand this notice before submitting your information to us.

What information about you do we collect?

For the processing to which this notice relates to be carried out we use the following information:

• personal information – such as: your name, address, telephone number, email address, date of birth, information about your current and future employment status, information about your previous work experience, your education including qualifications, your perceived skills, values and experience relevant to working in adult social care, your ability/eligibility to drive, whether you are able to travel for work, information about the hours you are able to work, whether you would be interested in any volunteer work, eligibility to work in the UK
• special category personal information – such as: your ethnicity, information about your physical and mental health
• criminal offence data – information about any previous convictions

How do we collect information about you?

We collect your information from you directly (e.g. by asking you to complete one of our online forms or over the telephone etc.).

We also gather some information from External Care Providers about DBS checks and your start date, if appointed.

How will your information be used?

The Doncaster Social Care Academy has been set up to recruit people to various paid roles across the adult social care sector in response to the ongoing coronavirus crisis. This may include employment with the Council, but also with other external providers from the private sector. Your information will be used to:

• match your strengths and skills to available posts,
• assess your eligibility to work,
• contact you for further information as part of the matching process,
• contact you regarding any posts you have been matched to,
• send to external providers, who have vacancies, to consider initiating their formal recruitment processes should they believe you are a potential suitable candidate for the role available.
• should you be successful in being appointed, organise any training required for the specific role (should this be required)
• monitor the effectiveness of the process

The Legal Basis for using your information

The tables below set out the legal basis for each of the activities that this Privacy Notice covers:

Personal Data Activity Legal basis - GDPR Article 6 S8 DPA (delete as appropriate) UK Legislation
  • match your skills to available posts,
  • assess your eligibility to work,
  • contact you for further information as part of the matching process,
  • contact you regarding any posts you have been matched to,
  • send to external providers, who have vacancies, to consider initiating their formal recruitment processes should they believe you are a potential suitable candidate for the role available.
  • monitor the effectiveness of the process
  • should you be successful in being appointed, organise any training required for the specific role (should this be required)
 (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority                                                                                                   (c) the exercise of a function conferred on a person by an enactment or rule of law,                                                                                                                                          

Localism Act 2011

 

Care Act 2014                                                                                                                                                                                                    


Special Category Data Activity Legal basis - GDPR Article 9 DPA 2018 Condition Other considerations
  • assess your eligibility to work,
  • send to external providers, who have vacancies, to consider initiating their formal recruitment processes should they believe you are a potential suitable candidate for the role available.

(2)(b) processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of

employment and social security and social protection law.

Part 1, (1) of schedule 1

 Employment, social security and social protection

 N/A
  • assess your eligibility to work,
  • send to external providers, who have vacancies, to consider initiating their formal recruitment processes should they believe you are a potential suitable candidate for the role available.

(2)(g) processing is necessary for reasons of substantial public interest.                                                                              

Part 2, (6) & (8) of schedule 1

Statutory etc and government purposes

Equality of opportunity or treatment                                                                                                                                                                                                            

  

 

Localism Act 2011

Care Act 2014                                                                                                                                                                


Criminal Data Activity Legal Basis GDPR - Article 6 DPA 2018 condition Other considerations
  • assess your eligibility to work,                                                                                                                      
 (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority 

Part 1, 1(1) of Schedule 1

 Employment, social security and social protection                                                                                                       

Localism Act 2011 

Care Act 2014                                                                                                        

Who will your information be shared with?

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For this function we will share your information with:

• the Council department responsible for checking skills, values, strengths against available posts
• the Council department responsible for organising training for external care providers
• external Social Care Providers – to enable their recruitment processes to begin should they identify you as a potential suitable candidate for the role available

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information

We will keep your information for only so long as is necessary, your personal data collected as part of this process will be retained for four years from submission.

Your rights

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.

You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.

Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

 

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Last updated: 09 May 2023 08:53:40

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