Electric Vehicle Charging Infrastructure Privacy Notice

For the processing to which this notice relates to be carried out we use the following information: personal information – your name, address, telephone number/email address, and property ownership information for a specific location.

We collect your information from you directly (e.g. by asking you to complete one of our online forms, fill in a paper form, or over the telephone/email).

Your information will be used in order for the Council to deliver services related to the provision of electric vehicle charging infrastructure. These purposes include:

• Obtaining and recording your consent/non-consent for the council and/or partners to install electric vehicle charging infrastructure outside your property in accordance with the Highways Act 1980
• To record your interest in electric vehicle charging infrastructure for future installation projects
• Provide support to you in the event you wish to discuss with the Council anything related to electric vehicle charging infrastructure installed outside your property

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:

Legal basis - GDPR Article 6	S8 DPA (delete as appropriate)	UK Legislation
(1)(c) to do so is necessary because of a legal obligation that applies to the Council		The Highways Act 1980 (Section 115.b)
(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority	(c) the exercise of a function conferred on a person by an enactment or rule of law (e) an activity that supports or promotes democratic engagement.	The Highways Act 1980 (Section 115.b)

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For the provision of electric vehicle charging infrastructure, we may need to share your information with:

• Internal Council Departments (such as address to enable delivery of the project)
• We will share your address only with Project Delivery Partners if you have consented for the installation of an electric vehicle charging point

We will not share your personal data outside of the Council for the purposes set out in this privacy notice.

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information. We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity	Time information kept for
Obtaining consent from you	10 years
Recording your interest	10 years
To provide support to you	10 years

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF