Environmental Pride Privacy Notice

For the processing to which this notice relates to be carried out we use the following information:

• Personal information – such as your name, address, telephone number

We collect your information from you directly via the application form you submit to environmentalpride@doncaster.gov.uk or post to Sustainability Unit, Civic Office, Waterdale, Doncaster, DN1 3BU.

For the application form please visit this page

Your information will be used to assess your suitability to receive support and/or grant funding in order to deliver environmental improvement projects in Doncaster. If suitability is confirmed we will use your details to process the grant, to monitor the scheme and to comply with financial regulations and legislation. If your project is unsuitable we will use your details to determine whether other support is available for your project.

The funding is provided by the Council and by St Leger Homes through funding from Efficiency North and Travis Perkins. Information will be provided to:

• the Council
• St Leger Homes
• Efficiency North and
• Travis Perkins

regarding your application and payment for statistical monitoring purposes and to ensure compliance with financial regulations and legislation.

If you are not eligible for grant funding/support from the Council or St Leger Homes, we will share your information with other teams:

• within the Council
• Private companies identified by Doncaster Chamber
• Voluntary Action Doncaster
• DN Colleges Group
• Equans
• Efficiency North and
• Travis Perkin
• Amey
• Aalberts Integrated Piping Systems

who may be able to provide other funding/support to you.

When we collect your personal data, we rely on the following legal bases:-

• Processing is necessary for the performance of a contract
• processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Data about applicants, both successful and unsuccessful, and their projects will be shared through the Council localities meetings, which include Doncaster staff and other stakeholders. The data that will be shared will be:

• the name of the community group
• their project name and
• description of their project idea.

No other personal data shared.

Information will be shared for unsuccessful applicants because other teams in the council might be able to support them through their own strand of work. Data will be shared with:

• Voluntary Action Doncaster
• private companies identified by Doncaster Chamber
• Within the Council
• Travis Perkins
• Equans
• Amey
• Aalberts Integrated Piping Systems
• DN Colleges Group and
• Efficiency North

who are all partners of the programme.

We will keep your information for 6 years following final payments for administrative and audit purposes. We will then securely delete the information.

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.