Get Doncaster Moving Case Studies - Privacy Notice

For the processing to which this notice relates to be carried out we use the following information:

• personal information – such as: your name, address, telephone number
• special category personal information – such as: your ethnicity, information about your physical and mental health
• Images of you (photographs and video footage)

We will collect your information from you directly during the preparation of the case study.

Your information will be used to create a personal case study for the Get Doncaster Moving campaign. The campaign aims to increase physical activity levels of people across the borough.

As a volunteer Doncaster resident, we will record and share your story about why you are physically active and what benefits you get from this. The information will be shared on our website, social media and other channels. We will also take photographs and video footage. Your image may be used on our website, on social media, leaflets, posters, and outdoor advertising such as posters at bus stops and on the side of buses.

The legal basis which allows the council to use your information is:

1)(e) to do so is necessary for the performance of a task carried out in the public interest,
2)(g) processing is necessary for reasons of substantial public interest.

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to.

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

Your information will only be used for the purposes stated (the case studies) for 3 years. However, for administrative purposes, we will keep your information for 5 years after which we will securely delete the information.

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below). Some of the rights listed above apply only in certain situations, and some have a limited effect.

Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them.

They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.