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Healthy Learning, Healthy Lives (HLHL) and Pupil Lifestyle Survey Privacy Notice
This Privacy Notice sets out what you need to know about how City of Doncaster Council will use your information for the Pupil Lifestyle Survey and Healthy Learning, Healthy Lives. Pupil Lifestyle Survey (PLS) is an online, anonymous school-based questionnaire, that children & young people complete. The survey includes questions on a range of health-related behaviours and attitudes. Each questionnaire is completely anonymous and confidential.
The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
| There are no personal details that would identify any child and no ability to trace a child’s results at any point during the completion of the survey or the subsequent report. The organisation and running of the survey is carried out by an external organisation (awarded the contract through a competitive tendering exercise). The current provider is PFA Research Ltd. PFA Research contact all (mainstream) schools in Doncaster asking them if they wish to take part in the survey. Schools are provided with additional guidance material to help prepare staff and parents for taking part. The data we collect will provide demographic and overview health information which will allow us and partners to target services and interventions. |
What information about you do we collect?
For the processing to which this notice relates to be carried out we use the following information:
- special category personal information – such as: the pupils ethnicity or personal data revealing ethnic or racial origin, sexual orientation (13+ years only) first language, disabilities, long term conditions.
- Personal information – such as your schools email address, the pupils age, gender, free school meal status, who they live with, carer status and special educational needs.
How do we collect information about you?
We collect your information from you directly by asking you to complete our Pupil Lifestyle Survey.
How will your information be used?
Your information might be used to:
- Gain a broad overview of Health and Wellbeing of Doncaster Children
- Inform Doncaster Policy and Strategy
- Inform targeted work in the borough
- Evaluation of interventions and services
The Legal Basis for using your information
The table below sets out the legal basis for each of the activities that this Privacy Notice covers:
Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA (delete as appropriate) | UK Legislation |
| Personal information – such as your schools email address, the pupils age, gender, free school meal status, who they live with, carer status and special educational needs.
| (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority [Health and Social Care Act 2012; section 12 - Functions of local authorities and Secretary of State as to improvement of public health] | (c) the exercise of a function conferred on a person by an enactment or rule of law,
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| Special Category Data Activity | Legal basis - GDPR Article 9 | DPA 2018 condition | Other considerations |
| Special category personal information – such as: the pupils ethnicity or personal data revealing ethnic or racial origin, sexual orientation (13+ years only) first language, disabilities, long term conditions.
| ‘(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices.’
| The management of health care systems or services or social care systems or services.
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| Criminal Data Activity | DPA 2018 condition required |
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| Part 1, 2 or 3 of schedule 1 |
Consent
The Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about your school for the Pupil Lifestyle Survey by emailing healthylearning@doncaster.gov.uk, our partners at PFA Research Joanna.knights@pfa-research.com or tel. 01326 375705.
Who will your information be shared with?
We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to.
For the purpose of the Pupil Lifestyle Survey, school level reports (a summary of the responses from pupils in the school) will be shared with the commissioned 5-19 Public Health service currently provided by Rotherham Doncaster and South Humber (RDaSH) NHS Foundation Trust. The purpose of this is to support the service and the school work together to identify priorities and a programme of support from the service to improve health & wellbeing as outlined by the service model, which is summarised in the contract for the service. Schools will be informed of this and can choose not to have their school level report shared.
In certain cases we may share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The Council will never sell your information to anyone else.
For Pupil Lifestyle Survey matters we may need to share your information with:
For the purpose of the Pupil Lifestyle Survey, school level reports (a summary of the responses from pupils in the school) will be shared with the commissioned 5-19 Public Health service currently provided by Rotherham Doncaster and South Humber (RDaSH) NHS Foundation Trust. The purpose of this is to support the service and the school work together to identify priorities and a programme of support from the service to improve health & wellbeing as outlined by the service model, which is summarised in the contract for the service. Schools will be informed of this and can choose not to have their school level report shared.
In certain cases we may share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.
The Council will never sell your information to anyone else.
For Pupil Lifestyle Survey matters we may need to share your information with:
- Commissioned 5-19 Public Health service currently provided by Rotherham Doncaster and South Humber (RDaSH) NHS Foundation Trust
- City of Doncaster Council Public Health Colleagues
How long will we keep your information?
We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information.
We will keep your information for only so long as is necessary – for the processing which relates to this privacy notice we will store your information for 5 years, after this we would to store a suppressed version of the data in order to complete trend analysis in future.
We will keep your information for only so long as is necessary – for the processing which relates to this privacy notice we will store your information for 5 years, after this we would to store a suppressed version of the data in order to complete trend analysis in future.
Your rights
The law gives you specific rights over your information. These rights are:
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.
Changes to this privacy notice
This notice is kept under regular review to make sure it is up to date and accurate.
Data Protection Officer (DPO)
The Council is required by law to have a DPO. The DPO has a number of duties, including:
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Complaints
If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
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Last updated: 16 September 2024 16:51:09