Local Supplier Directory

For the processing to which this notice relates to be carried out we use the following information:

• Contact Name Trading/Business Name
• Contact Email address and/or Business Email Address
• Contact Telephone Number
• Business/Supplier Telephone Number
• Business/Supplier Address
• Business/Supplier Postcode
• Ward

We collect your information from you directly by inviting you to complete our online registration form.

Your information might be used to complete a local directory list, which will be shared with council officers at City of Doncaster Council, to encourage officers to choose local suppliers when purchasing goods and services.

Consent (and withdrawing consent)

The Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you for the local supplier directory by emailing the procurement team, at procurement@doncaster.gov.uk 

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For the purposes of encouraging organisation to spend local we may need to share your information with:

• Parish Councils
• St Leger Homes
• Doncaster & Bassetlaw Teaching Hospital
• Rotherham Doncaster and South Humber NHS Foundation Trust
• South Yorkshire Integrated Care Board
• Primary Contractors looking for local sub-contractors.

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information. We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity	Time information kept for
Collection of the following: Contact Name Contact Email Address/Business Email Address Contact Telephone Number Business Name Business Telephone Number Business Address Supplier Postcode Ward	Indefinitely unless the project is taken down, or user request information to be deleted within 10 working days. Information will be reviewed yearly.

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.

Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF