Multi Agency Secondary Triage – Doncaster Inclusion Service

This Privacy Notice sets out what you need to know about how the City of Doncaster Council's Inclusion Team, as part of the Doncaster Multi-Agency Secondary Triage Meeting, will use your/your child's information for the purpose of identifying services that are required to support a child’s social, emotional or mental health within school.

The Council is committed to meeting its data protection obligations and handling your information securely.  You should make sure you read and understand this notice before agreeing to your information being submitted to us.

 

What information about you do we collect?

For the processing to which this notice relates to be carried out we use the following information:
  • personal information – such as: your name, your child’s name, school and age
  • special category personal information – such as: your ethnicity, information about your physical and mental health
  • criminal information - such as; involvement in anti-social behaviour within the community

How do we collect information about you?

We collect your information from your child’s school once consent has been given from yourself/your child through an initial referral then via conversations and data capture with a school leader during the multi-agency meeting.

The Legal Basis for using your information

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:


Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

Discussing your child's circumstances as a result of the initial referral from school

(1)(c) to do so is necessary because of a legal obligation that applies to the Council

 

 

Discussing your child's circumstances as a result of the initial referral from school 

(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority

 (c) the exercise of a function conferred on a person by an enactment or rule of law,

 

Education Act 1996, Part 1, Chapter 3, 13(1), 13A(1)

Children & Families Act 2014, Part 3, 19(d) 

Discussing your child's circumstances as a result of the initial referral from school

(1)(b) Because to do so is necessary to take steps at your request to enter into a contract for this service.

 

 

Special Category Data Activity

Legal basis - GDPR Article 9

DPA 2018 condition

Other considerations

Discussing your child's circumstances as a result of the initial referral from school

(2)(g) processing is necessary for reasons of substantial public interest.

Part 2 of schedule 1

 

Criminal Data Activity

DPA 2018 condition required

The meeting may disclose criminal activities, for example involvement in anti-social behaviour within the community.

Part 1, 2 or 3 of schedule 1

Consent (and withdrawing consent)

The MAST receives information about you/your child on the basis that you have given the school your consent to do so. You may withdraw your consent and ask the school not to use information about you for the Local Authority MAST meeting by emailing your child’s school directly.

Who will your information be shared with?

We sometimes need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For Multi Agency Secondary Triage matters we may need to share your information with:
  • Educational Psychology,
  • Autism, Social Communication , Education and Training Service,
  • Behaviour Outreach Support Services,
  • Education Welfare Officers,
  • School based mental health services
  • Early Help
In certain cases we may also share your information with other individuals and organisations, for example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity

Time information kept for

Receiving and processing the information until support is no longer required.

5 years from last contact

Your rights

The law gives you specific rights over your information. These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

 

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Last updated: 27 April 2023 16:33:29

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