Supplying the Council - Procurement

The City of Doncaster Council spend over £400 million each year on goods, services and works.

All buying at the Council is done through fair and transparent practices to ensure that value for money is achieved.

All contracts are awarded in accordance with our internal procedural rules and national legislation. To see our current list of contracts, including their expiry dates please see the link below:

The City of Doncaster Council use YORtender to advertise contract opportunities with an overall value exceeding £25,000. Please find details of the portal below:

YORtender

YORtender Procurement Portal

We encourage all prospective suppliers to register on YORtender so they can see and respond to our opportunities. Registration is quick and free, and also allows potential suppliers to see contract opportunities with other organisations.

If you are struggling to access YORtender please go to https://mercell.atlassian.net/servicedesk/customer/portal/12 to log a ticket with the Supplier Support Team.

Alternatively, please email uksupport@eu-supply.com to log a ticket for the https://uk.eu-supply.com/login.asp?B=YORTENDER system.

Please use the following user guides to help you register on the new portal.

YORtender User Guide - Supplier Registration: Download (461KB - PDF)

YOR_Supplier Registration Guidance_v2.docx: Download (106KB - PDF)

YORtender User Guide - Setting up Tender Alerts: Download (474KB - PDF)

New Public Procurement Rules (February 2025)

The rules that govern the way the Council procures will change in February 2025. The Council will keep updating this section with helpful information for suppliers including SME/VCSEs in preparation for these changes.

The Procurement Act 2023 - a short guide for suppliers

Procurement Act Guide for SMEs - June 2024

Supplier support as published November 2024: Update to trade and professional bodies issued 28 November 2024 | Local Government Association

What can suppliers be doing already

In the meantime, there are actions suppliers can take to get ready:

Sign up for regular updates here.
Familiarise themselves with the Act with our supplier ‘Knowledge Drop’ videos, which gives a broad understanding of the Procurement Act and the key changes that will come into effect in February 2024, these include dedicated SME and VCSE videos as part of the series.
Discuss the changes with their regular customers and clients - who will now be thinking about their forward pipelines and which procurements might be undertaken using the new approaches.

To make it easy for suppliers to find this information we have created a dedicated supplier information page on GOV.UK.

Social Value

For guidance on our policy to delivering social value through commissioning, procurement and contract management, please refer to the following document.

Social Value Procurement Policy Revised July2021 v2: Download (568KB - PDF))

Contracts Register

The City of Doncaster Council publish details of current contracts.

List of current contracts

The link below will open up a CSV file containing all the Council's current contracts. Our information is published in CSV format where possible so that it can be easily read in a variety of applications. The CSV format uses a standard column width and not all entries may be completely visible so to view all the data, you will need to expand the columns.

Contract Register

Information for Suppliers

For guidance on invoicing the Council please refer to the guidance document below

Invoicing Doncaster Council 220629 v2: Download (157KB - PDF)

Procurement-Strategy 2022_2025: Download (1.1MB - PDF)

Standard Terms and Condition

CDC PURCHASE ORDER TERMS FINAL UPDATED 2023: Download (208KB - PDF)

Commercial Pipeline

The City of Doncaster Council and St Leger Homes of Doncaster Ltd (SLHD) commercial pipeline provides a forward look of our anticipated outsourcing activity. It includes all our major projects and anticipated procurements valued at £25,000 or more.

Neither the publication of this pipeline, nor any of the information presented in it, should be taken as a commitment or representation on the part of the City of Doncaster Council or St Leger Homes of Doncaster Ltd (SLHD) (or any other organisation) to enter into a contractual arrangement or to proceed with a procurement. Circumstances may change and we cannot guarantee that the requirements, contract value, and/or timeline will be as stated.

We will refresh our published commercial pipeline every 6 months and will continue to publish details of all of our opportunities.

List of upcoming projects

The link below will open up an Excel Spreadsheet this has all the Councils and St Leger Homes of Doncaster Ltd (SLHD) upcoming projects for the next 18 months.