The City of Doncaster Council spend over £400 million each year on goods, services and works.

All buying at the Council is done through fair and transparent practices to ensure that value for money is achieved.

All contracts are awarded in accordance with our internal procedural rules and national legislation.  To see our current list of contracts, including their expiry dates please see the link below:

The City of Doncaster Council use YORtender to advertise contract opportunities with an overall value exceeding £25,000. Please find details of the portal below:

 

YORtender

YORtender Procurement Portal  

We encourage all prospective suppliers to register on YORtender so they can see and respond to our opportunities.  Registration is quick and free, and also allows potential suppliers to see contract opportunities with other organisations.

If you are struggling to access YORtender please go to https://mercell.atlassian.net/servicedesk/customer/portal/12 to log a ticket with the Supplier Support Team.

Alternatively, please email uksupport@eu-supply.com to log a ticket for the https://uk.eu-supply.com/login.asp?B=YORTENDER system.

Please use the following user guides to help you register on the new portal.

YORtender User Guide - Supplier Registration

Download (461KB - PDF)

YOR_Supplier Registration Guidance_v2.docx

Download (106KB - PDF)

YORtender User Guide - Setting up Tender Alerts

Download (474KB - PDF)

 

New Public Procurement Rules (February 2025)

The rules that govern the way the Council procures will change in February 2025. The Council will keep updating this section with helpful information for suppliers including SME/VCSEs in preparation for these changes.

The Procurement Act 2023 - a short guide for suppliers

Procurement Act Guide for SMEs - June 2024

Supplier support as published November 2024: Update to trade and professional bodies issued 28 November 2024 | Local Government Association

What can suppliers be doing already

In the meantime, there are actions suppliers can take to get ready:

• Sign up for regular updates here.
• Familiarise themselves with the Act with our supplier ‘Knowledge Drop’ videos, which gives a broad understanding of the Procurement Act and the key changes that will come into effect in February 2024, these include dedicated SME and VCSE videos as part of the series.
• Discuss the changes with their regular customers and clients - who will now be thinking about their forward pipelines and which procurements might be undertaken using the new approaches.

To make it easy for suppliers to find this information we have created a dedicated supplier information page on GOV.UK.

 

There are videos that can assist suppliers regarding registering for the Central Digital Platform, which will replace the Find a Tender Service and Contracts Finder.

Please use the links below:

For suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps

https://youtu.be/lnjCa4swtjA

 For suppliers: detailed walkthrough - how an administrator completes and updates supplier information

https://youtu.be/i4ZdbMGRqeQ

 For buyers and suppliers: How to use the central digital platform (enhanced Find a Tender service) a short guide for everyone

https://youtu.be/TSfxoZoV3yI

 

Social Value 

For guidance on our policy to delivering social value through commissioning, procurement and contract management, please refer to the following document. 

Social Value Procurement Policy Revised July2021 v2

Download (568KB - PDF))

 

Contracts Register 

The City of Doncaster Council publish details of current contracts.

List of current contracts

The link below will open up a CSV file containing all the Council's current contracts.  Our information is published in CSV format where possible so that it can be easily read in a variety of applications. The CSV format uses a standard column width and not all entries may be completely visible so to view all the data, you will need to expand the columns.

Contract Register

 

Local Supplier Directory

We are inviting local suppliers to register on our Local Supplier Directory.

The City of Doncaster Council spends over £400 million on contracts and procurement activities each year and we want more local businesses to benefit from this. The City of Doncaster Council has a commitment to keeping the Doncaster ‘£’ circulating locally, and our great eight priorities detail the importance of improving local spend in Doncaster. To help support this goal we have developed the Local Supplier Directory.

The Local Supplier Directory will be used as a tool by council staff members, and public anchors to find potential suppliers to make (below-threshold) purchases from or obtain quotes from. The directory will also be used by large suppliers already working with the Council to look for sub-contractors, and therefore if you are a sole trader working in Doncaster, we encourage you to sign up to the directory.

It is important to note that the directory will not be made public. To find more about who will have access to the directory please see the privacy notice: Local Supplier Directory - City of Doncaster Council

The directory is open to all suppliers no matter what size who are local to Doncaster, or who fit the extended definition of local as found below.

Definition of Local:

The City of Doncaster Council’s definition of “local” is a business with an office or premises within the Doncaster boundary. To identify these local companies, Accounts Payable data is used, i.e. invoice data, boundary information (i.e. all postcodes in Doncaster, NOT all DN postcodes) and NNDR (business rates) information.  

Suppliers who register and are not local to Doncaster, or who do not fit the extended definition of local, will be removed from the directory.

To register to the directory, please complete the registration form using the link below.

https://forms.office.com/e/MsTRLkvqUp

To access the directory:

If you are a public anchor listed on the privacy notice or a contractor working with the Council looking for sub-contractors and would like to access the directory, please email procurement@doncaster.gov.uk who will process your request.

Remove yourself from the directory:

If you have signed up to the local directory, but would wish to be removed from the directory, please email procurement@doncaster.gov.uk and we will remove your details from the directory.

Questions:

If you have any questions about the directory or how it will be used, at first instance please see the privacy notice, and if you have further questions, please email the Strategic Procurement Team at procurement@doncaster.gov.uk.

 

Information for Suppliers

For guidance on invoicing the Council please refer to the guidance document below

Invoicing Doncaster Council 220629 v2

Download (157KB - PDF)

Procurement-Strategy 2022_2025

Download (1.1MB - PDF)

Standard Terms and Condition

CDC PURCHASE ORDER TERMS FINAL UPDATED 2023

Download (208KB - PDF)

Commercial Pipeline 

The City of Doncaster Council and St Leger Homes of Doncaster Ltd (SLHD) commercial pipeline provides a forward look of our anticipated outsourcing activity. It includes all our major projects and anticipated procurements valued at £25,000 or more.

Neither the publication of this pipeline, nor any of the information presented in it, should be taken as a commitment or representation on the part of the City of Doncaster Council or St Leger Homes of Doncaster Ltd (SLHD) (or any other organisation) to enter into a contractual arrangement or to proceed with a procurement. Circumstances may change and we cannot guarantee that the requirements, contract value, and/or timeline will be as stated.

We will refresh our published commercial pipeline every 6 months and will continue to publish details of all of our opportunities.

List of upcoming projects 

The link below will open up an Excel Spreadsheet this has all the Councils and St Leger Homes of Doncaster Ltd (SLHD) upcoming projects for the next 18 months. 

Commercial Pipeline_Published October 2024 - March 2026

Download (27KB - XLSX)

Previous Pipelines

Commercial Pipeline Published April 2024 - September 2025

Download (30KB - XLSX)

Commercial Pipeline Published October 2023 - March 2025

Download (49KB - XLSX)

Commercial Pipeline Published April 2024 - September 2025

Download (30KB - XLSX)

Commerical Pipeline Published Oct 2022-Mar 2024 V1

Download (1.11MB - XLSX)

Commerical Pipeline Published April 2022 - Sept 2023

Download (31KB - XLSX)

Events & Information

The Procurement Team regularly host and attend events. The events are shown below with any training materials for distribution:

27th February 2025 - The Strategic Procurement Team will have a stand at the Business Showcase at Doncaster Racecourse, please pop and have a chat. 

15th May 2024 - Doncaster Property & Construction Lunch, Mount Pleasant Hotel, Doncaster. 

 Property and Construction Event May24Download (1.77MB - PDF)

29^th  February 2024 – Business Showcase Event, Doncaster Racecourse ;https://www.businessdoncaster.co.uk/business-showcase/)

10^th October 2023 - How to Contract with the City of Doncaster Council & St Leger Homes Workshop (Doncaster Chamber)

Procurement Masterclass Oct 2023 Download (1.72MB - PDF)     

18^th October 2022 – Construction Supply Chain Expo (Doncaster Chamber) Procurement Masterclass Chamber Event Oct22 Download (8.84MB - PDF)

15^th February 2022 – Locality Commissioning Event (Sprotbrough,Doncaster) Locality Commissioning Event Feb22 Download (5.83MB - PDF)

 

 

 

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