Remake Learning Agenda Privacy Notice

For the processing to which this notice relates to be carried out we use the following information:
• personal information – contact details such as: your name, date of birth, ethnicity, address, telephone number and email address.
We will also ask you about your employment status, financial situation and where appropriate we may ask you to provide us with information regarding your health and any disabilities you may have.

We collect your information from you directly by asking you to complete one of our online forms.

For organisations, the information you provide will be used to contact you and your organisation with information about the festival, events across the City and guidance on grant applications.

Participant information will be used for evaluation purposes. This evaluation will help us understand how effectively our programs are engaging participants, identify areas for improvement, and ensure that our initiatives are meeting the diverse needs of our community.

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:

Personal Data Activity	Legal basis - GDPR Article 6
Online application deliver an event at the Remake Learning Festival or as part of the Skills Innovation Accelerator programme. Information on business, schools etc. is already in the public domain	(e) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
As part of the Participation evaluation, we will process personal data that individuals give from the Remake Learning Festival, Moonshot ‘Food for thought programme or the Skills innovation accelerator programme	(a) Consent

Special Category Data Activity	Legal basis - GDPR Article 9
As part of the Participation evaluation, we will process personal and special category data that individuals give from the Remake Learning Festival, Moonshot ‘Food for thought programme or the Skills innovation accelerator programme.	(a) Explicit consent

The City of Doncaster Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you for the Remake Learning Festival by mailing the Remake Learning Festival email address Remake.Learning@Doncaster.Gov.uk

You are required to provide us with your information to receive this service. The consequences of not providing the information requested are being unable to participate or brand your event as a Remake Learning Festival activity.

The law means that you have to give us the information we have asked for on this form. If you don’t give us this information then we will be unable to register your organisation at the Remake Learning Festival or future remake Learning events.

We sometimes need to share your information within the City of Doncaster Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For Remake Learning Festival matters we may need to share your information with Remake Learning Festival organisers.

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The City of Doncaster Council will never sell your information to anyone else.

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete the information.  

We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity	Time information kept for
Remake Learning Festival	18 months from end of event
Skills Innovation Accelerator Programme	18 months from end of event
Moonshot – Food for thought programme	18 months from end of event

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the City of Doncaster Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The City of Doncaster Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the City of Doncaster Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The City of Doncaster Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

If you are unhappy with the way in which your information has been handled you should contact the City of Doncaster Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF