Research project exploring the impact of childhood weight management programmes on health and wellbeing into adulthood - Privacy Notice

This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information to explore the impact of childhood weight management programmes on health and wellbeing into adulthood. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.

 

What information about you do we collect?

For the processing to which this notice relates to be carried out we use the following information:
  • personal information – such as: your name, email address, post code, and gender.
  • special category personal information – such as: your ethnicity, information about your physical and mental health

How do we collect information about you?

We collect your information from you directly by asking you to complete a survey with some information about yourself, and during the interviews for the research.

How will your information be used?

Any data identifying research participants will be removed at the point of analysis and will never be included in any of the research findings dissemination materials. The findings will be used to shape policy and strategy for the Council and to develop resources, which can be shared with other local authorities.

It is also anticipated the findings will shape further research by the primary investigator. We will ensure that findings from the study are produced in a variety of accessible formats for a range of dissemination purposes including:
  • A summary of the research to share with participants
  • A full report for Council staff in Public Health to inform their work
  • A summary report and presentation to share with local and regional public health practice groups, patient participation groups, and research forums
  • An academic journal article.

The Legal Basis for using your information

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:


Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

Collection of data to enable research to be carried out.

(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority

(c) the exercise of a function conferred on a person by an enactment or rule of law,

 

Health and Social Care Act 2012; section 12 - Functions of local authorities and Secretary of State as to improvement of public health

Special Category Data Activity

Legal basis - GDPR Article 9

DPA 2018 condition

Other considerations

Collection of data to enable research to be carried out.

(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices.

Part 1 of schedule 1

 

Who will your information be shared with?

For the purpose of this research project, we do not intend to share your personal information with anyone within or outside of the Council, other than those members of staff within Public Health.

Anonymised data will be shared with Leeds University.

However, in certain cases we may share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The Council will never sell your information to anyone else.

How long will we keep your information?

The Council keeps information for different periods of time, depending on what we are using it for. We only keep information for as long as we need to, after which it will be reviewed for secure deletion, archiving or retention. This is in line with retention timeframes for comparable research studies within the Council.

For this project the table below sets out typical timescales for each activity:

Activity

Time information kept for

Data collected in relation to research project

  10 years from close of the project

Your rights

The law gives you specific rights over your information. These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

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Last updated: 18 June 2024 13:37:16

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