'Ride, Stride and Thrive’ Active Travel Social Prescribing Project - Privacy Notice

This Privacy Notice sets out what you need to know about how City of Doncaster Council (the Council) will use your information to enable us to deliver the ‘Ride, Stride and Thrive’ Active Travel Social Prescribing Project. The Council is the data controller of this project and is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.

The Council is working with project partners Pedal Ready and SYSTRA Ltd as data processors to deliver this programme. This is a pilot project for Active Travel England, who have requested that the project data is shared with themselves and the national evaluators, Sheffield Hallam University.

 

 

What information about you do we collect?

For the processing to which this notice relates to be carried out the following information will be used:
  • personal information – name, address, telephone number, date of birth, age group, gender, employment status
  • special category personal information – your ethnicity, information about your physical and mental health, sexual orientation
  • duration of session

How do we collect information about you?

Information will be collected from you directly (e.g. by asking you to complete the online form or during a follow up face to face or telephone conversation). It will also be collected from healthcare professionals such as GPs, nurses and other professionals when referring you to the programme.

How will your information be used?

Your information might be used to:
  • To document your journey using the programme and will not be used for any other purposes. We may extract personal and/or statistical information relating to your session to evaluate and monitor for the purpose of the Ride, Stride and Thrive programme.
  • To book you on to activities such as
    • Cycle training and led rides
    • Led walks (individual and group)
    • Personalised travel planning
    • Inclusive cycling sessions
    • Stakeholder engagement events

The Legal Basis for using your information

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:


Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

To book you on to activities

 

To document your journey using the programme

 

 

(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority

(c) the exercise of a function conferred on a person by an enactment or rule of law.

The Health and Social Care Act 2012 places a duty on local authorities to take steps it feels appropriate to improve the health of people in its area.  The processing to which this notice relates contributes to the City of Doncaster Council fulfilling this duty. 

Special Category Data Activity

Legal basis - GDPR Article 9

DPA 2018 condition

Other considerations

To book you on to activities

 

To document your journey using the programme

 

(2)(g) processing is necessary for reasons of substantial public interest.

Part 2 of schedule 1

 

Who will your information be shared with?

We sometimes need to share your information within the City of Doncaster Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For this programme we are working with project partners who will carry out the processing on behalf of the Council

For the Ride, Stride and Thrive programme we may need to share your information with:
  • The project team
  • Delivery partner – Pedal Ready
  • Monitoring and evaluation partner - SYSTRA
  • Funders of the pilot - Active Travel England and the national evaluators - Sheffield Hallam University
  • Support services where a referral has been received
The Council is working with project partners Pedal Ready and SYSTRA Ltd as data processors to deliver this programme. This is a pilot project for Active Travel England, who have requested that the project data is shared with themselves and the national evaluators, Sheffield Hallam University.

In certain cases we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue, or help prevent a crime. Sometimes, we might share your information without your knowledge.

The City of Doncaster Council will never sell your information to anyone else.

How long will we keep your information?

Your information will be retained for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete and destroy the information.

We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity

Time information kept for

Delivering Ride, Stride and Thrive activities

Information will be retained by the data processor for the duration of the pilot as per the funder requirements, after which it will be returned to the Council for disposal.

Monitoring and evaluating the programme

The data will be retained by the processor until December 2026, after which it will be returned to the Council for disposal.

Your rights

The law gives you specific rights over your information. These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.

You can request information about yourself by making a subject access request on this page of the City of Doncaster Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The City of Doncaster Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the City of Doncaster Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The City of Doncaster Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the City of Doncaster Council’s Data Protection Officer so that we can try and put things right.

Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

 

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Last updated: 05 December 2024 11:39:48

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