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Stronger Families - Privacy Notice
This Privacy Notice sets out what you need to know about how Doncaster Council will use your information for the Stronger Families Programme. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- personal information – your name (and those of your immediate family), gender, Date of Birth, contact details, National Insurance Number, debts, employment, personal budget, welfare benefits, educational attendance of your children.
- special category personal information – your ethnicity, information about your physical and mental health, anti-social behaviour, domestic abuse, children in need
- groups of criteria for the programme - good early years development, for example, young parents, parents who have been in care, parents with learning needs, immunisations not up to date, concerning accidental injuries, dental hygiene, communication skills/speech and language, problem-solving, school readiness, personal, social and emotional development.
How do we collect information about you?
We will have identified you from information Doncaster Council or St Leger Homes holds about you. When you voluntarily consent to join the Stronger Families programme, we collect your information from you directly through an interview by staff of St Leger Homes or Doncaster Council. We also check any records we may have about you including those we receive from other organisations like South Yorkshire Police, Local Health Partners, the Department of Work and Pensions and your child(ren)’s schools.
How will your information be used?
Your information is used to create a plan with you, which will coordinate the services you may need to help you improve your family’s life. We monitor that plan and add to it over the period we support you.
The Legal Basis for using your information
The Stronger Families Programme helps families when things happen, such as:
The table below sets out the legal basis for each of the activities that this Privacy Notice covers.
- Getting a good education
- Good early years development
- Improved mental & physical health
- Reduced harm from substance use
- Improve family relationships
- Children safe from abuse & exploitation
- Preventing & tackling crime
- Safe from domestic abuse
- Secure housing
- Financial stability
The table below sets out the legal basis for each of the activities that this Privacy Notice covers.
| Personal Data Activity | Legal basis - GDPR Article 6 | Section 8, Data Protection Act 2018 | UK Legislation |
| Identification of families who may meet the criteria for inclusion in the Stronger Families Programme and their support and monitoring whilst they voluntarily participate in the programme | (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority | (c) the exercise of a function conferred on a person by an enactment or rule of law | Care Act 2014 Section 1 and 3 Criminal Justice Act 2003 - Section 325 Working together to safeguarding children 2015 The Childcare Act 2006 The Childcare Act 2016 The Education Act 2011 Part 1 The Children’s Act 2004 SEND Code of practice Early Years Statutory Framework Section 115 of the Crime and Disorder Act 1998; Section 17 of the Crime and Disorder Act 1998; Section 14 of the Offender Management Act 2007 Education (Information about Individual Pupils)(England) Regulation 2013 Section 99 of the Children’s Act 2006; S13A of the Children’s Act 1989; Section 17 of the Children’s Act 1989; Section 10, 11 of the Children’s Act 2004; Section 8 of the Social Security (Information- sharing in relation to Welfare Services etc.) Regulations 2012; Section 1 of the Localism Act 2011; Sections 537A(9) and 537A(6) of the Education Act 1996; Section 54 of the Domestic Violence, Crime and Victims Act 2004. The Digital Economy Act 2018 part 5 |
| Special Category Data Activity | Legal basis - GDPR Article 9 | DPA 2018 condition | Other considerations |
| Identification of families who may meet the criteria for inclusion in the Stronger Families Programme and their support and monitoring whilst they voluntarily participate in the programme | (2)(g) processing is necessary for reasons of substantial public interest, with a basis in law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject; | Part 2(6)(2) of schedule 1 | Care Act 2014 Section 1 and 3 Criminal Justice Act 2003 - Section 325 Working together to safeguarding children 2015 The Childcare Act 2006 The Childcare Act 2016 The Education Act 2011 Part 1 The Children’s Act 2004 SEND Code of practice Early Years Statutory Framework Section 115 of the Crime and Disorder Act 1998; Section 17 of the Crime and Disorder Act 1998; Section 14 of the Offender Management Act 2007 Education (Information about Individual Pupils)(England) Regulation 2013 Section 99 of the Children’s Act 2006; S13A of the Children’s Act 1989; Section 17 of the Children’s Act 1989; Section 10, 11 of the Children’s Act 2004; Section 8 of the Social Security (Information- sharing in relation to Welfare Services etc.) Regulations 2012; Section 1 of the Localism Act 2011; Sections 537A(9) and 537A(6) of the Education Act 1996; Section 54 of the Domestic Violence, Crime and Victims Act 2004. The Digital Economy Act 2018 part 5 |
Who will your information be shared with?
We sometimes need to share your information within the council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. We may need to share your information with:
The Council will never sell your information to anyone else.
- Health services
- Education providers
- Probation
- The Department of Works and Pensions, as well as third organisations contracted by any of the above.
The Council will never sell your information to anyone else.
How long will we keep your information?
We will keep your information for 7 years after we stop supporting you. This is because we need to be able to account for payments from the Department of Levelling Up, Housing & Communities, which have been made to the Council for the Stronger Families Programme.
Your rights
The law gives you specific rights over your information. These rights are:
• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on the council’s website.
• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on the council’s website.
Changes to this privacy notice
This notice is kept under regular review to make sure it is up to date and accurate.
Data Protection Officer (DPO)
The Council is required by law to have a DPO. The DPO has a number of duties, including:
• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at: information.governance@doncaster.gov.uk
• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Council’s Data Protection Officer can be contacted by email at: information.governance@doncaster.gov.uk
Complaints
If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right.
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
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Last updated: 06 December 2022 11:10:07