Survey for Family and Friends Guide - Young Person's Questions - Privacy Notice

This Privacy Notice sets out what you need to know about how City of Doncaster Council will use your information to ensure that the friends and family guide is caters to the needs of residents; we are gathering contact details on a voluntary basis in order to administer the prize draw for taking part in the survey.

The City of Doncaster Council is committed to meeting its data protection obligations and handling your information securely.  You should make sure you read and understand this notice before submitting your information to us.

 

What information about you do we collect?

For the processing to which this notice relates to be carried out we use the following information:
  • personal information – such as: your name, first three digits of postcode, telephone number, age bracket
  • special category personal information – such as: your ethnicity, information about your physical and mental health, Sexual Orientation, Gender, carer status, Special Educational Needs or disabilities, foster/temporary care.

How do we collect information about you?

We collect your information from you directly by asking you to complete one of our surveys.

How will your information be used?

Your information might be used to contact you to participate in the voluntary prize draw, and information that you provide us from this survey will be used to develop a resource for adults to talk to young people about health and wellbeing.

The Legal Basis for using your information

 The table below sets out the legal basis for each of the activities that this Privacy Notice covers:


Personal Data Activity

Legal basis - GDPR Article 6

S8 DPA (delete as appropriate)

UK Legislation

Collecting the following data:

First 3 letters of postcode.

Email address or Phone number.

Name

 

(1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority

 

(c) the exercise of a function conferred on a person by an enactment or rule of law,

 

Health and Social Care Act 2012; section 12 - Functions of local authorities and Secretary of State as to improvement of public health.

 

 

Special Category Data Activity

Legal basis - GDPR Article 9

DPA 2018 condition

Other considerations

Collecting the following data: 

Ethnicity

Sexual Orientation

Gender

Young Carer Status

If a young person, long-term health condition

SEN needs or disabilities,

If young person is living in foster/temporary care.

 

(2)(i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices.

Part 1 of schedule 1

 
Consent (and withdrawing consent)

For the voluntary prize draw, the City of Doncaster Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use your information to administer the prize draw for taking part in the survey by contacting us at healthylearning@doncaster.gov.uk 

Who will your information be shared with

We will only share your information within the team analysing the survey responses and not with other teams within the Council or with any other organisations.

In certain cases, we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue or help prevent a crime. Sometimes, we might share your information without your knowledge.

The City of Doncaster Council will never sell your information to anyone else.

How long will we keep your information?

We will keep your information for different periods of time, depending on what we are using it for.

We only keep your information for as long as we need to, after which we will securely delete the information. We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity

Time information kept for

The information will inform the development of the guide and the contacting the winner of the voluntary prize draw.

 

Contact details, where provided, will be held for a maximum of 12 months from last contact with the individual, after which, all data will be deleted

Your rights

The law gives you specific rights over your information. These rights are:
  • to be informed of our use of information about you;
  • of access to information about you;
  • rectify information about you that is inaccurate;
  • to have your information erased (the ‘right to be forgotten’);
  • to restrict how we use information about you;
  • to move your information to a new service provider;
  • to object to how we use information about you;
  • not to have decisions made about you on the basis of automated decision making;
  • to object to direct marketing; and,
  • to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the City of Doncaster Council’s website.

Changes to this privacy notice

This notice is kept under regular review to make sure it is up to date and accurate.

Data Protection Officer (DPO)

The City of Doncaster Council is required by law to have a DPO. The DPO has a number of duties, including:
  • monitoring the City of Doncaster Council’s compliance with data protection law;
  • providing expert advice and guidance on data protection;
  • acting as the point of contact for data subjects; and,
  • co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The City of Doncaster Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

Complaints

If you are unhappy with the way in which your information has been handled you should contact the City of Doncaster Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO).

The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

 

Display your introduction over featured image?: No

Last updated: 21 February 2025 14:33:00

Did you find this page helpful?