Thriving Together: Healthy Learning Healthy Lives Relaunch Event 2025 Pre and Post Event Survey - Privacy Notice
This Privacy Notice sets out what you need to know about how City of Doncaster Council will use your information for the purpose of contacting you if you have registered interest to sign up to the Healthy Learning, Healthy Lives Event, Accreditation and/or prize draw result. The City of Doncaster Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- your name, job role, email, place of work
How do we collect information about you?
We also collect your information from you directly by asking you to provide your details in a post event survey on Microsoft forms.
How will your information be used?
Your information might be also used to contact you regarding your interest in signing up to the Healthy Learning, Healthy Lives accreditation and the outcome of the prize draw.
The Legal Basis for using your information
Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA (delete as appropriate) | UK Legislation |
Name Organisation name Role | (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official.
| (c) the exercise of a function conferred on a person by an enactment or rule of law
| Health and Social Care Act 2012; section 12 - Functions of local authorities and Secretary of State as to improvement of public health.
|
Consent (and withdrawing consent)
The City of Doncaster Council collects and uses information about you, in relation to the prize draw, on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you for your participation in the prize draw by emailing us at healthylearning@doncaster.gov.uk
Who will your information be shared with?
To register for this event, you will need to complete the form which will be held, and shared back to the Council, by Eventbrite, their privacy notice is available here - Eventbrite Privacy Notice
In certain cases, we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue or help prevent a crime. Sometimes, we might share your information without your knowledge.
The City of Doncaster Council will never sell your information to anyone else.
How long will we keep your information?
Activity | Time information kept for |
Collection of contact details for the Thriving Together: Healthy Learning Healthy Lives Relaunch Events: 2025 and prize draw. | Contact details, where provided, will be held for a maximum of 12 months from last contact with the individual, after which, all data will be deleted |
Your rights
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the City of Doncaster Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Complaints
The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Downloads & Resources
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