UKSPF Skills Innovation Accelerator Programme Privacy Notice

For the processing to which this notice relates to be carried out we use the following information:

• personal information – such as: your name, address, telephone number, email address
• special category personal information – such as: your ethnicity, information about your physical and mental health
• Business information such as name, registered address, email address, company registration details
• Labour market status
• Duration of session

We collect your information from you directly by asking you to complete the online expression of interest form or, on occasion, a paper form.

Your information will be stored to document your journey using the services and will not be used for any other purposes. We may extract personal and/or statistical information relating to your session for the purposes of the Skills Innovation Accelerator programme. The information you provide will be used to contact you and your organisation about future learning and we will also provide you with guidance on grant applications.

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:

Personal Data Activity	Legal basis - GDPR Article 6
Name, address, telephone number, email address, Organisation details	(1)(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose
Grant application form to receive funding for skills innovation accelerator programme	(1)(e) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Special Category Data Activity	Legal basis - GDPR Article 9	DPA 2018 condition
Information about ethnicity, physical and mental health	2(a) Explicit consent	Part 1 of Schedule 1

The City of Doncaster Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you by mailing the Education and Skills email address Education.skills@doncaster.gov.uk 

You are required to provide us with your information to receive this service. The consequences of not providing the information requested are being unable to participate. The law means that you have to give us the information we have asked for on the expression of interest form. If you don’t give us this information, then we will be unable to register your organisation.

We sometimes need to share your information within the City of Doncaster Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For the Skills Innovation accelerator programme we may need to share your information with:

• Venue organisations
• Partner Providers
• Support services for referrals

In certain cases, we may also share your information with other individuals and organisations. For example, if you make a complaint to your Councillor, or if the sharing would help with a safeguarding issue or help prevent a crime. Sometimes, we might share your information without your knowledge. The City of Doncaster Council will never sell your information to anyone else.

We will keep your information for different periods of time, depending on what we are using it for. We only keep your information for as long as we need to, after which we will securely delete and destroy the information. The table below sets out typical timescales for each activity:

Activity	Time information kept for
Expression of interest form	18 months
Grant Application/Agreement forms	6 years

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making;
• to object to direct marketing; and,
• to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them. You can request information about yourself by making a subject access request on this page of the City of Doncaster Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted by email at information.governance@doncaster.gov.uk 

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF