Young Carers - Privacy Notice

We will use (process) the following information

• Your name,
• Address,
• Telephone number,
• Email address,
• Your ethnicity,
• Your date of birth,
• Who you care for, and
• Why you care for them
• The data is kept safe on a database and only staff who have had checks to make sure they are safe to work with children.

We collect your information when we meet you or when someone asks if we can offer you some support.

We will collect the information on a short form either with you or with an adult who is asking for support on your behalf.

We also collect young carers information so we can keep a young carers register to understand how many young carers there are in Doncaster and to make sure as many young carers as possible get support when they need it.

Your information may be used to help us and our partners understand how many young carers there are in Doncaster, where they live and what kinds of support they need so we can see what types of support we need to provide to help you.

The table below sets out the legal basis for each of the activities that this Privacy Notice covers:

Personal Data Activity	Legal basis - GDPR Article 6	S8 DPA (delete as appropriate)	UK Legislation
Local authorities, must meet their duties to identify, assess and support young carers, young adult carers and their families	(1)(c) to do so is necessary because of a legal obligation that applies to the Council		The Children’s Act 1989 The Children and Families Act 2014 Childcare Act 2006, Section 1: Duty on local authorities to improve the well-being of young children in their area and reduce inequalities between them.
We have to collect your information if you have an accident and report this to relevant bodies to ensure public safety.	(1)(c) to do so is necessary because of a legal obligation that applies to the Council		Health and Safety Executive (HSE) under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013

Special Category Data Activity	Legal basis - GDPR Article 9	DPA 2018 condition	Other considerations
We may ask you to provide further information about yourself in order to offer you and your family support.	(2)(g)  processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;	Part 1 of schedule 1

Information required by law

The law means that you have to give us the information we have asked for on this form.  If you don’t give us this information then we will be unable to support you as a Young Carer.

We might share information with other teams within the Council or with other organisations for a variety of reasons, such as to provide support to you and for safeguarding.

The Council will never sell your information to anyone else, but we may share some of it with other individuals and organisations, including:

• School nursing
• Schools
• Adult social care teams
• Children’s social care teams
• GPs
• Drug and alcohol services
• Housing services
• Further and higher education providers e.g. Doncaster College
• Public Health

We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. Sometimes, we may share your information without your knowledge; for example, to prevent or detect crime or benefit fraud.

We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:

Activity	Time information kept for
Membership form – paper version	3 months from date signed- secure disposal
E-start database containing information about children and parents in contact with Family Hubs	Information is  archived and made inactive; records not deleted from system – secure disposal
Signing in sheets	Current year paper – secure disposal
Young Carers Register	Electronic Files – until the age of 25
Accident report - Children	Date of birth + 22 years where the injured person is a minor at the time of the accident
Accident reporting - Adults	Date of the accident + 4 years where the injured person is an adult at the time of the accident

The law gives you specific rights over your information. These rights are:

• to be informed of our use of information about you;
• of access to information about you;
• rectify information about you that is inaccurate;
• to have your information erased (the ‘right to be forgotten’);
• to restrict how we use information about you;
• to move your information to a new service provider;
• to object to how we use information about you;
• not to have decisions made about you on the basis of automated decision making; to object to direct marketing; and, to complain about anything the Council does with your information (please see the ‘Complaints’ section below).

Some of the rights listed above apply only in certain situations, and some have a limited effect. Your rights are explained further in the Individuals’ Rights Procedure on our website, as is how to make a request under one or more of them.

You can request information about yourself by making a subject access request on this page of the Council’s website.

This notice is kept under regular review to make sure it is up to date and accurate.

The Council is required by law to have a DPO. The DPO has a number of duties, including:

• monitoring the Council’s compliance with data protection law;
• providing expert advice and guidance on data protection;
• acting as the point of contact for data subjects; and,
• co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).

The Council’s Data Protection Officer can be contacted via email at: information.governance@doncaster.gov.uk 

If you are unhappy with the way in which your information has been handled you should contact the Council’s Data Protection Officer so that we can try and put things right. Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioner’s Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:

Website: www.ico.org.uk 

Telephone: 0303 123 1113

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.