External Organisations

Information for external organisations contacting HR

External organisations may need to contact Human Resources on behalf of current and former employees. HR maintains personal records for current employees during their employment and 6 years after the employee leaves (unless legislation stipulates longer i.e. file contains an allegation involving a vulnerable adult or child).

Records outside of our retention period are no longer available in line with Data Protection.

Employment Reference Request

If you are seeking a reference request on behalf of a current or former employee . Your candidate should provide you with a named officer or department within the Council to correspond with directly. HR are not able to provide character references.

For those request where there is no suitable officer within Doncaster Council please provide signed authority to the below email address that meets your candidates employment dates.

Please note: References for former employees will be limited by the retention period detailed at the top of this page.

For employees leaving prior to June 2019	hrpgenenq@rotherham.gov.uk
For employees who were employed by Doncaster Chilldrens Services Trust (DCST)	hrpgenenq@rotherham.gov.uk
For employees who left after June 2019	hrodquery@doncaster.gov.uk

Solicitor Requests

For requests relating to personal records in pursuit of any legal process you will need to make a request through the information governance team at InfoManagement@doncaster.gov.uk

Pension Organisation Requests

Pension organisations such as Teachers Pensions and South Yorkshire Pensions enquires should be directed to our payroll service centre pensions team.

Contact Details

HRPpensions@rotherham.gov.uk

01709 334141

Agencies

Agencies looking to supply to Doncaster Council must be signed to our MSP for interim and agency workers. Details of our current Managed Service Provider can be found in the contract register by viewing our transparency information.

Local Transparency

Agency worker reference requests should be directed to hrodquery@doncaster.gov.uk

Social Care Organisations - Access to E-learning

If you are a social care organisation that requires access to our social care training you should contact the Adults workforce team

Advertising Vacancies with Doncaster

There are two ways we can support a request for an advert they are:

Internal to City of Doncaster Council (CDC) Staff only-

A link to an existing website provided by customer on our internal website
Seen by CDC staff approximately 4000
Free on request by email to hrodquery@doncaster.gov.uk

External website (www.Doncaster.gov.uk)

Limited to Schools, Local Authorities and Parish Councils, unless agreed with Head of HR
Charge per advert (2024) £157 + VAT
If you qualify to place an advert (see above) and accept the charge please email details to hrpDoncasterjobadverts@rotherham.gov.uk

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