Perinatal Mental Health Public Engagement Group - Privacy Notice
This Privacy Notice sets out what you need to know about how City of Doncaster Council will use your information for participation in the perinatal mental health public engagement group. The City of Doncaster Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us.
What information about you do we collect?
- Personal information – such as: your name and email address for the purpose of inviting you to participate in the perinatal mental health public engagement group activities
- Special Category information – such as ethnic origin, health details – such as: if participants have experienced mental health/perinatal mental health issues currently or in the past; have received support for perinatal mental health difficulties; and other consequences of struggles with perinatal mental health
How do we collect information about you?
How will your information be used?
- Contact you to inform you of opportunities to get involved with the perinatal mental health public engagement group and associated activities
The Legal Basis for using your information
Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA (delete as appropriate) | UK Legislation |
| Collecting data to enable involvement in the public engagement group | (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority | (c) the exercise of a function conferred on a person by an enactment or rule of law | Health and Social Care Act 2012; section 12 - Functions of local authorities and Secretary of State as to improvement of public health |
| Special Category Data Activity | Legal basis - GDPR Article 9 | DPA 2018 condition | Other considerations |
| Collecting data to enable involvement in the public engagement group | (2)(h) processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services. | Part 1 of schedule 1 |
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Who will your information be shared with?
However, in certain circumstances, we may need to share your information within the Council or with other organisations. We will only share your information when necessary and when the law allows us to, and we will only share the minimum information we need to. For example, where you have contacted your Councillor in respect of a complaint, for safeguarding issues or through a criminal investigation.
The City of Doncaster Council will never sell your information to anyone else.
How long will we keep your information?
We only keep your information for as long as we need to, after which we will securely delete the information. We will keep your information for only so long as is necessary – the table below sets out typical timescales for each activity:
| Activity | Time information kept for |
| Collecting data to enable involvement in the public engagement group | Reviewed every year and deleted if no longer actively involved in group |
Your rights
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the City of Doncaster Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the City of Doncaster Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Complaints
The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. They can be contacted via the methods below:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Downloads & Resources
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