Local Offer - Education, Health and Care Plans (EHCP)

If you're a parent/carer and wish to request an EHC Needs Assessment for your child, you can apply by completing the online form on the Education, Health and Care (EHC) Hub. The EHC Hub allows you to track the progress of your application in real time and quickly allows professionals to contribute to your child's assessment and plan. Find out more about how the EHC Hub works.

If you prefer not to use the online form, you can write to the local authority to request an EHC Needs Assessment. This sample letter for parents/carers can be used. Requests in writing must be sent to sen@doncaster.gov.uk or SEN Service, Civic Office, Waterdale, Doncaster, DN1 3BU.

If you are a young person, aged under 25 and in education, you can apply for a EHC Needs Assessment by completing the online form on the Education, Health and Care (EHC) Hub. The EHC Hub allows you to track the progress of your application in real time and quickly allows professionals to contribute to your assessment and plan. Find out more about how the EHC Hub works.

If you prefer not to use the online form, you can write to the local authority to request an EHC Needs Assessment. This sample letter for young people can be used. Requests in writing must be sent to sen@doncaster.gov.uk or SEN Service, Civic Office, Waterdale, Doncaster, DN1 3BU.

Professionals who wish to apply for an EHC Needs Assessment may also complete the online form on the Education, Health and Care (EHC) Hub. Further guidance on how to request a log in for the EHC Hub, and learn more on how the Hub works, can be found on the EHC Hub webpage.

Once a request for an EHC Needs Assessment has been made, the local authority has six weeks to decide whether or not they will carry out an EHC Needs Assessment. During this time, the local authority will gather a range of information and evidence about your child's SEN and the support your child has already received.

A panel of education, health and care professionals will then review the request and decide if the child or young person requires an assessment.

The local authority may decide that the evidence does not support a statutory needs assessment and that the child’s needs should be met through school-based SEN support. In these situations the Local Authority will explain the reasons to the parent and to the education setting and set out what they should do next to continue to meet the child’s needs.

The local authority will also set out the rights of appeal.

If parents, or the young person if over the age of 16 and able to make their own decision, disagree with this decision, they first have to consider mediation and have a right of appeal through The Special Educational Needs and Disability (SEND) Tribunal.

If the local authority feels that it should formally assess your child, it must seek statutory advice from all the services and settings involved and ask you and your child for your views, wishes and feelings. The SEND Service and the lead practitioner will provide further information and support to your family. Everyone has 6 weeks to return their advice and reports. The statutory assessment will provide information on the following:

• Your child’s strengths
• Yours and your child's views, wishes and feelings
• Your child's special education, health and care needs
• How your child's needs can best be met
• Special resources, equipment or input
• Access to buildings, curriculum etc.
• What outcomes are desired: what will your child be able to do that they can not do now?

If the local authority (LA) decides an EHCP is needed:

If, following the EHC needs assessment, the LA decides that your child requires support above what must be provided by the setting, an Education, Health and Care Plan (EHCP) will be issued. This will be drafted in consultation with you and your child. The draft EHCP will not say where your child will go to school, at this stage.

You have 15 calendar days to give your views on the content in the EHCP. You can express a preference for a named setting and confirm if, and how, you would like to take up the offer of a Personal Budget.

You must complete and return the letter, that was sent with your child's draft EHCP, to the council. You can return this via post to SEN Service, Civic Office, Waterdale, Doncaster, DN1 3BU or you can scan the letter (or take a clear photo) and email it to sen@doncaster.gov.uk

If a child’s parent or a young person makes a request for a particular nursery, school or post-16 institution in these groups the LA must comply with that preference and name the school or college in the EHCP unless:

• it would be unsuitable for the age, ability, aptitude or SEN of the child or young person, or
• the attendance of the child or young person there would be incompatible with the efficient education of others, or the efficient use of resources.

A final EHCP must be issued within 20 weeks of the initial request being received and it will name an education setting although there are some exceptions allowed. Parents and young people have a right of appeal at this stage through The SEND Tribunal. It important that the EHCP is specific and identifies all the child's needs and that it matches detailed provision to meet these needs and the identified outcomes.

If the LA decided an EHCP is not needed:

Sometimes the LA's view is that the statutory assessment advice says that an EHCP is NOT needed. If this is the case, the Authority will explain in writing and also say how the education setting should continue to meet the child’s needs. Parents, and the young person, if they are over 16, have the right to appeal against the LA's decision through The SEND Tribunal after mediation has been considered.

An Annual Review is a review of your child's Education, Health and Care Plan (EHCP). They should be held at least once a year.

An annual review ensures that at least once a year, parents, learners, the local authority, education setting and all other professionals involved monitor and evaluate the continued effectiveness and relevance of the provision set out in the EHCP. The meeting should:

• Include the child or young person and their family
• Consider progress by the child/young person towards the outcomes in the EHCP
• Consider if the EHCP requires amendment, and if so, how
• Discuss and set new outcomes and review progress towards the agreed outcomes
• Ensure that any phase transitions such as transfer from nursery (FS1) to Reception (FS2); primary to secondary school or 14-19 transition requirements are considered and followed according to the timeline set out in the SEND Code of Practice.

In addition to the annual reviews, education settings should meet with parents each term to review the child's progress and short term outcomes. These meetings should happen as well as parents meetings which are offered for all children and young people.

At an annual review, it may be decided that:

• The EHCP does not need changing. For example, because:
• Your child's needs have remained the same, therefore, the provision written in the EHCP is still required
• Your child is still working towards their targets or their targets are still appropriate, therefore, their outcomes do not need to be changed
• The EHCP needs updating. For example, because:
• Your child's needs have changed, therefore, different provision may be required
• Your child has achieved their targets, or their targets are no longer appropriate, therefore new outcomes will be set
• The EHCP is no longer needed so it will be ceased

The Contact website has a great section on preparing for an annual review. You can also contact Doncaster SENDIAS for information, advice or support.

The local authority is responsible for ensuring your child or young person receives the provision specified.

EHCPs must include the following sections:

If you've received your child's draft EHCP via post

If you're happy with the contents of the draft EHCP, complete and return the letter to: SEN Service, Civic Office, Waterdale, Doncaster, DN1 3BU. Alternatively, you can scan the completed letter (or take a clear photo) and email it to sen@doncaster.gov.uk.

If you're unhappy with the content of the draft EHCP, complete the letter, providing details of which sections you are unhappy with, including your reasons and what you believe the EHCP should say instead. You must then return the letter to: SEN Service, Civic Office, Waterdale, Doncaster, DN1 3BU. Alternatively, you can scan the completed letter (or take a clear photo) and email it to sen@doncaster.gov.uk

If you've received your child's draft EHCP via the Education, Health and Care (EHC) Hub

You will receive a notification regarding the status of your child's EHCP in the EHC Hub. If your child's plan is in draft, you will have the option to include any comments regarding the contents of the draft before submitting this back to the local authority within the EHC Hub for consideration. 

An EHCP can be ceased if the local authority feel that your child no longer requires an EHCP to support them. This may be because their needs can be met without the need for an EHCP. An EHCP will also be ceased if a young person leaves education or turns 26 years old, for example, if the young person enters higher education (university) or if they leave their further education course.

If you feel the contents of your child's EHCP no longer reflects their needs then you can ask their education setting or the local authority to call an early Annual Review. This will give everybody an opportunity to review the EHCP and amend your child's needs, SEN provision and outcomes, where necessary. If you require support during this process, you can contact Doncaster SENDIAS.

Most disagreements can be resolved quickly by speaking with your child's education setting or the local authority. If the disagreement is not resolved then there are steps you can take to try and reach an agreement. Find out more about appeals and disagreement resolution. If you require support during this process, you can contact Doncaster SENDIAS.